Protocol Office Intern

The good-faith pay range for this role is $37,700 - $44,500 year. Actual compensation may vary and may be above the posted range based on factors such as a candidate's skills, experience, education, certifications, and work location.

About the role

Jefferson Lab is seeking a Protocol Office Intern to support the planning, coordination, and execution of laboratory events, conferences, VIP visits, and tours. This role is ideal for a local college student who is available to work on-site in Newport News, Va (minimum 15 hours per week up to 40 hours per week year-round) and is interested in event management, public affairs, communications, hospitality, or organizational operations. The intern will gain hands-on experience working with a dynamic team responsible for high visibility engagements across the lab.

Responsibilities

• Assist with maintaining the lab-wide strategic calendar of priority events, conferences, and VIP visits.
• Support event logistics including room setup, materials preparation, vendor coordination.
• VIP Visit & Tour Coordination: Support the Tour Coordinator in preparing itineraries, materials, and logistics for visiting dignitaries, scientific delegations, and other stakeholders.
• Stakeholder Experience & Customer Service: Provide excellent service to internal and external attendees, ensuring a welcoming and professional environment.
• Support administrative tasks such as data entry, scheduling, and file organization.

Requirements

Experience Required: None

Preferred: 2 or more years

Qualifications

• Education Required: High School Diploma or GED
• Required: Currently enrolled in a Bachelor's degree program in Public Affairs, Hospitality, or related field
• Preferred: Current overall GPA is 2.5 or above

Skills and Abilities

• Ability to work collaboratively within a team environment and take direction from multiple staff members.
• Ability to lift and move event materials (e.g., signs, packets, supplies) as needed.
• Willingness to learn and apply new skills.
• Basic mastery of Microsoft software products.

Benefits

Benefits at Jefferson Lab include:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
• 401(k) Plan – 9% Lab Contribution; 100% vested
• Flexible Work Arrangements (Remote & Alternative Work schedules available)
• Tuition Assistance, Training and Professional Development Programs
• Living near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

Total Rewards

Total Rewards at Jefferson Lab includes:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
• 401(k) Plan – 9% Lab Contribution; 100% vested
• Flexible Work Arrangements (Remote & Alternative Work schedules available)
• Tuition Assistance, Training and Professional Development Programs
• Living near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community. A career at Jefferson Lab is more than a job. You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by SURATech, LLC, Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Employment with SURATech

Employment with SURATech is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.