Protocol Administrative Assistant

Job Responsibilities

• Create and brief IPR slides for the Director and team members.
• Support and brief Director & Senior officials related meetings, office calls and special visits.
• Coordinate protocol support for lower-level tiered obligations across various departments.
• Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.
• Train protocol staff and colleagues on proper protocol policies and best practices.
• Evaluate protocol activities considering goals, budgets and ensuring activities follow DoD regulations.
• Prepare high-level meetings and distinguished visits with proper meeting materials.
• Provide guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices.
• Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination.

Job Requirements

• HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience.
• Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD.
• 4 years’ experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions.
• 4 years’ experience and knowledge of military regulations, military customs and courtesies.
• 4 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements.
• Must have and maintain an active DoD Secret clearance.
• Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills.
• Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency.
• Expert in government property regulations and systems.
• Expert developing, maintaining and coordinating administrative and event schedules.
• Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication.
• Expert in Controlled Unclassified Information (CUI), and Classified information handling programs and procedures.

Qualifications

PCI Federal Services (PCIFS) and its subsidiaries is an equal-opportunity employer. PCIFS does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status. Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.