Proposal Writer

About the role

Take a huge step in your career and join Worldwide Flight Services. WFS employs over 22,200 professionals in ground handling across a global network of more than 170 locations and 22 countries on five continents. A career with WFS offers opportunities to develop existing skills, learn new skills, and work with diverse customers and cultures while delivering world‑class service. The company provides full‑service capabilities in aviation cargo, airline passenger, and aviation ramp services, supported by highly trained professionals and local training and development. Join the Worldwide Flight Services and Oxford family to contribute to the timely delivery of cargo shipments, luggage, business‑to‑customer shipments, and on‑time flights while operating safely and securely. WFS strives to be an industry leader with teams of cargo, passenger, ramp handling, and technical service experts across 227 airport locations, 27 countries, and five continents. Experienced Proposal Writer to support business development efforts for airport operations and maintenance contracts. The role focuses on developing compliant, compelling, and competitive responses to Requests for Proposals (RFPs), RFQs, and related solicitations from airport authorities, airlines, and government entities. Primary service areas include baggage handling systems (BHS), passenger boarding bridges (PBB), ramp operations & maintenance (O&M), and ground support equipment (GSE) services. The ideal candidate will translate operational expertise, technical approaches, staffing plans, and past performance into clear, persuasive narratives that align with evaluation criteria and win themes.

Responsibilities

• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation factors, instructions, and compliance elements; develop and maintain compliance matrices and annotated outlines.
• Lead or support the full proposal lifecycle: kick‑off, strategy sessions, content planning, drafting, internal reviews (color team reviews), production, and submission.
• Write, edit, and refine proposal sections including executive summaries, technical approaches, management and quality plans, staffing and organizational plans, transition plans, past performance narratives, and resumes.
• Collaborate closely with subject matter experts (operations, engineering, safety, HR, finance), capture managers, and business development leadership to gather accurate inputs and shape win themes.
• Ensure 100% compliance with solicitation requirements, formatting standards, page limits, and branding guidelines while producing professional, high‑quality documents.
• Maintain and improve reusable content libraries, past performance databases, and boilerplate materials.
• Support post‑submission activities, including clarifications, BAFO responses, and oral presentation preparation as needed.