PROPOSAL WRITER

About the Role

The Proposal Writer will produce compelling, compliant, and persuasive proposals in response to government and commercial Requests for Proposals (RFPs), Requests for Information (RFIs), and other solicitations. This role requires excellent writing, editing, and project coordination skills, along with a strong understanding of federal, state, and local procurement processes.

Responsibilities

• Analyze government solicitations (RFPs, RFQs, etc.) and related documents to understand requirements, evaluation criteria, and deadlines.
• Develop proposal outlines, compliance matrices, and writing plans.
• Write and edit various proposal sections, such as the executive summary, technical approach, past performance, and management plan.
• Synthesize complex information from multiple sources into a clear and compelling narrative.
• Work with Subject Matter Experts (SMEs) to gather information and translate technical concepts into persuasive, easy-to-understand language.
• Coordinate with contracts and pricing teams to ensure proposal accuracy.
• Ensure proposals strictly adhere to all government regulations, including the Federal Acquisition Regulation (FAR).
• Perform final edits, proofreads, and quality control checks for grammar, consistency, and formatting.
• Manage proposal schedules and deliverables to meet all submission deadlines.
• Coordinate production, including final document formatting, printing, binding, and submission.
• Maintain and update a library of reusable proposal content, templates, and graphics.
• Participate in post-submission activities like addressing clarification questions and attending debrief meetings.

Requirements

• Bachelor’s degree in English, Journalism, Communications, Marketing, Business, or a related field.
• 3+ years of experience writing government and/or commercial proposals (Federal, State, Local experience preferred).
• Strong understanding of proposal development processes (Shipley, APMP, or similar methodologies).
• Exceptional writing, editing, and communication skills.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and proposal management tools (SharePoint, RFPIO, Loopio, etc.).
• Excellent attention to detail and organizational skills.
• Self-starter who thrives in a deadline-driven environment.