Proposal Writer

About the Role

We are seeking a Director, Proposal Writer who produces high-quality, customized proposals, presentations, and sales materials that directly support CCS executives in cultivating and securing new business. Working collaboratively with selling executives and cross-functional partners, the Proposal Writer plays a critical role in transforming strategic ideas into persuasive, polished materials that reflect CCS's value and expertise. This role requires exceptional writing, organization, and communication skills, as well as the ability to manage multiple projects in a fast-paced, dynamic environment.

Responsibilities

• Write, design, and edit tailored proposals, presentations, and related sales materials in partnership with selling executives.
• Join select lead or client calls to gather key insights and inform proposal structure, tone, and messaging.
• Collaborate with executives to define proposal scope, structure, and content that align with client needs and firm standards.
• Develop and adapt language that effectively conveys CCS's approach, services, and differentiators.
• Establish and maintain internal timelines and deadlines to ensure high-quality, on-time delivery of all materials.
• Provide direct support to selling executives by helping prepare for upcoming sales and lead meetings, including drafting background notes or assembling key materials.
• Draft and send thank-you or follow-up emails after lead or proposal meetings, maintaining consistent and professional communication.
• Directly manage and drive proposal progress, ensuring next steps and materials remain on track.
• Partner closely with the Executive Partnerships team to coordinate review time and ensure timely delivery of materials.
• Ensure all communications and materials reflect the highest professional standards and strengthen executive relationships.
• Work collaboratively with the Proposal Department Lead and other proposal writers to share ideas, resources, and best practices.
• Incorporate feedback from executives and proposal leadership to continuously improve quality and efficiency.
• Ensure alignment of messaging and tone across all materials.
• Proofread and edit other team materials, presentations, and deliverables to ensure accuracy, clarity, and consistency.
• Maintain organized, well-labeled proposal and lead folders in SharePoint for easy access and consistency.
• Use approved templates and ensure brand, style, and tone alignment across all materials.
• Work with team database coordinators to ensure our information is up-to-date.
• Leverage writing and design tools (e.g., Grammarly, Canva) to enhance presentation and quality.
• Identify opportunities to repurpose or improve existing proposal content and share with team leadership.

Qualifications

• 5+ years professional experience with proven writing and project management track record
• Exceptional ability to manage multiple projects and competing deadlines in a fast-paced environment
• Excellent writing and visualization skills, with a keen eye for detail
• Thorough proofreading skills
• Excellent time management and organizational abilities; capable of independently structuring time and tasks to meet deadlines
• Demonstrated resourcefulness and initiative in problem-solving and adapting to changing needs
• Advanced knowledge of Word, Excel, PowerPoint, and Outlook
• Creative presentation design experience - experience with InDesign, Photoshop, Publisher, Canva, and other graphic design programs a plus but not required
• Comfortable working both independently and collaboratively within a team setting

Pay

$70,000 - $115,000. The exact salary varies within range based on years of relevant experience and education.