Proposal Specialist II

About the role

The GFT is seeking a Proposal Specialist II to join their BD&M team in the Midwest. This position is based in Kansas City, MO.

Responsibilities

• Develop clear, persuasive, and compliant proposals that support business development for Transportation and Construction Services teams.
• Play a key role in winning meaningful infrastructure projects that shape communities.
• Coordinate proposal kick-offs and color reviews, ensuring alignment with industry best practices and internal standards.
• Capture and communicate meeting notes, action items, and review feedback to keep teams aligned and accountable.
• Analyze advertisements, SOQs, and RFPs to develop compliance matrices, outlines, and clear action plans for pursuit teams.
• Drive proposal schedules and proactively follow up with technical teams to ensure timely, high-quality content development.
• Write and refine compelling content, including qualifications, cover letters, and executive summaries, incorporating win themes and client-focused messaging.
• Coordinate resources across multidisciplinary teams, including technical staff, subconsultants, graphics, and corporate partners (legal, HR, finance).
• Develop and manage proposal production schedules in collaboration with the Proposal Manager.
• Ensure quality and consistency by reviewing deliverables for compliance, completeness, and adherence to best practices.
• Edit and elevate technical content for clarity, accuracy, and impact.
• Incorporate feedback from review cycles and ensure final deliverables reflect all required updates.
• Maintain accurate proposal data and milestones within CRM systems.
• Support interview preparation and materials, as needed, with guidance from leadership.
• Partner with graphic designers to create visually compelling proposals and presentations.

Requirements

• A 4-year degree in Marketing, Communications, or a related field is required.
• 2-5 years of experience with RFP responses and proposal writing.
• Familiarity with architectural, engineering, design, and/or construction management services.
• Strong writing, editing, communication, and organizational skills, with a keen attention to detail.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office and Adobe Creative Suite.

Qualifications

• Preferred experience with KDOT, MoDOT, NDOT, ARDOT, Iowa DOT or Kansas City metro cities (or similar clients).

Skills

• Strong writing, editing, communication, and organizational skills.
• Keen attention to detail.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office and Adobe Creative Suite.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

Pay

The salary range for this role is $65,000 - $80,000. Salary is dependent upon experience and geographic location.

Schedule

Core Business Hours: 8:00 AM – 5:00 PM

Employment Status

Full-Time