Proposal Production Specialist II

About The Role

The Proposal Production Specialist II is responsible for providing advanced support in the proposal development process, including preparation, response creation, management, production, and final submission of proposals. This role requires a deep understanding of government RFP and Shipley proposal management processes, as well as strong technical writing and desktop publishing skills.

• Work closely with the RFP team and various divisions within the company to ensure high-quality and timely proposal submissions.
• Provide advanced support for proposal activities, such as color team preparation, response creation, and management, as well as supporting the production and final submission of proposals, including classified submissions.
• Format and edit a variety of proposal documents to ensure consistency, quality, and adherence to customer formatting requirements.
• Support the RFP team and divisions throughout the company with desktop publishing support, including creating and tailoring Word templates, PowerPoint templates, and response deliverables for proposal and business development teams.
• Support proposal management and offer technical writing assistance for Requests for Proposals (RFPs), Requests for Information (RFIs), white papers, presentations, and other documents, while performing visual and technical quality assurance and quality control (QA/QC) of all proposal deliverables.
• Create drafts of customer requirements compliance matrices for solicitation elements, such as RFPs and statements of work, and provide administrative support for gate reviews, kickoffs, daily standups, and the Shipley color team review cycle.
• Manage content libraries, clean OCR documents, and utilize SharePoint for document management, collaboration, and repository library maintenance, while monitoring metadata, team rosters, and permission structures.
• Serve as a secondary point of contact for technical SharePoint queries and provide occasional desktop publishing support for program deliverables.
• Assist with CRM and JIRA data collection and maintenance, provide administrative support for eShare and trusted share platforms, and help proposal teams with PowerPoint presentations and general deck cleanup.
• Organize and prioritize work to meet deadlines and deliver high-quality results, as well as communicate effectively with team members and stakeholders.
• Support government agency and military proposal teams as needed.
• Assist the proposal operations manager with the research, development, installation, and maintenance of proposal resources and process solutions.

About You

We are seeking individuals who are passionate about innovating beyond boundaries and relentlessly pursuing solutions that protect, preserve, and empower – to join us in this critical mission. We value team members who align with our values, mission, and goals, while also meeting the minimum qualifications below.

• Typically, 4+ years of related experience.
• Demonstrated experience with general proposal support, including color team preparation, response creation and management, production, and final submission of proposals.
• Experience, knowledge, and understanding of government RFP and Shipley proposal management processes.
• Ability to support proposal management and provide technical writing support.
• Strong ability to format and edit a variety of proposal documents.
• Strong desktop publishing support to the RFP team and divisions throughout the company.
• Experience with SharePoint including management of groups and permissions.
• Drive, initiative, and adaptability to evolve within a fast-paced environment.
• Experience supporting government agency and military proposal teams.
• Ability to manage multiple tasks and deadlines.
• Excellent communication and organizational skills.
• The ability to obtain and maintain a U.S. Security Clearance is required.

Compensation

Pay Range: $88,495.00 - $121,701.25

Your actual base compensation will be determined on a case-by-case basis and may vary based on job-related knowledge and skills, education, experience, internal equity and market competitiveness.