Proposal & Marketing Specialist

About the Role

Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for a Marketing and Proposal Specialist to join our team, with the option to work from one of our Seattle, WA, Bainbridge Island, WA, Olympia, WA, Bellingham, WA, Colorado Springs, CO, Greenwood Village, CO, or Lakewood, CO offices. The opportunity to work remotely from your home office may be available at the discretion of the Company. This role supports the North America West Region by developing compliant, comprehensive, and persuasive submittals, including proposals and opportunity-specific statements of qualifications (SOQs). The position requires significant initiative, independent judgment, and experience preparing public agency proposals and coordinating large, multidisciplinary subconsultant teams. Flexibility is essential, as occasional overtime, including evenings and weekends, may be required.

Responsibilities

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production.
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and alignment with client needs and win themes.
• Maintain pursuit schedules and communicate status updates, task reminders, and deadlines to technical and marketing teams.
• Support proposal kickoff and strategy meetings; prepare summary communications following check-ins.
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text.
• Update proposal logs with status and outcomes; follow up on award results and capture debriefs.
• Prepare client-facing materials such as presentations, graphics, and supporting documentation.
• Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.).
• Maintain procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring.
• Ensure timely and accurate proposal submission, supporting both digital and print production.
• Draft content such as cover letters, executive summaries, project descriptions, and resumes.
• Assist in preparing storyboards and early graphics planning; coordinate graphics support requests.
• Create internal and external announcements; route for review and implement edits.
• Collaborate on updating and developing marketing content, including brochures, flyers, and campaign materials.
• Maintain content libraries (resumes, project sheets, templates, visuals, etc.), ensuring accuracy and accessibility.
• Coordinate resume and project updates from practitioners, including new hires.
• Archive proposals and save relevant materials to appropriate folders.
• Maintain systems for extracting, categorizing, and retrieving client, consultant, project, and proposal information.
• Support targeted marketing campaigns, including planning, materials creation, analytics review, and follow-up.
• Conduct research on clients, competitors, and markets to support pursuit strategies.
• Assist in preparing award submittals, presentations, and special initiatives.
• Build strong working relationships with technical teams and marketing peers.
• Support collaboration across disciplines, offices, and with corporate marketing and business development teams.
• Assist with proofreading, editing, and layout tasks for internal and external communications.
• Participate in special projects and assignments to support marketing priorities.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, Business, or related field and 4+ years of AEC industry experience, or Associate’s degree and 6+ years of experience, or 8+ years of directly related experience.
• Progressive experience leading proposal teams and managing complex project assignments.
• Working knowledge of Microsoft Office (Excel, Outlook, PowerPoint, Word) and Adobe InDesign.
• Ability to manage multiple deadlines with exceptional planning, organizational, writing, and formatting skills.
• Proficiency in evaluating and interpreting marketing, technical, and business documents.
• Skill in crafting articulate, well-structured marketing materials and correspondence.
• Ability to create effective presentations and respond to inquiries from internal and external clients.
• Marketing and/or journalistic writing ability.
• Excellent organizational, time management, and prioritization skills.
• Adaptability to different communication styles and a client deadline-driven environment.
• Conscientious, flexible, and strong team player with a solid work ethic.

Pay

The typical base salary range for this position varies by location:

• Bellingham, WA / Olympia, WA: $80,168/year - $109,315/year ($35.03/hour - $38.54/hour)
• Colorado Springs, CO / Greenwood Village, CO / Lakewood, CO: $72,875/year - $109,315/year
• Bainbridge Island, WA / Seattle, WA: $80,168/year - $114,520/year ($36.70/hour - $38.54/hour)

Benefits

• 9 paid holidays, 2 floating holidays, 8+ sick days, and 11+ vacation days annually.
• Medical, dental, vision, life, and disability insurance.
• 401(k) plan.
• Various leaves of absence and other benefits.

Actual compensation will be determined based on education, experience, skill set, and location.