Proposal & Marketing Specalist

About the role

Geosyntec is seeking a Marketing and Proposal Specialist to join our dynamic team in Seattle, Bainbridge Island, Olympia, Bellingham, Colorado Springs, Greenwood Village, or Lakewood, Colorado. This role offers the opportunity to work remotely or in-office, depending on company discretion.

Responsibilities

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production.
• Execute assigned proposal tasks with accuracy and minimal oversight.
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes.
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams.
• Support proposal kickoff and strategy meetings, prepare summary communications following check-ins.
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text.
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available.
• Prepare client-facing materials such as presentations, graphics, and supporting documentation.
• Coverage of pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.) and procurement portals (e.g., PlanetBids, Ariba).
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed.

Content Development & Maintenance

• Draft content such as cover letters, executive summaries, project descriptions, and resumes with a focus on clarity, accuracy, and impact.
• Aid in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner.
• Create first drafts of internal and external announcements; route for review and implement edits as directed.
• Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials.
• Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits.
• Coordinate resume and project updates from practitioners, including new hires.
• Archive proposals after submission, saving out PDs, resumes, bios, etc., to appropriate folders.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals, and mailing lists.
• Contribute to internal campaigns or newsletters by drafting and editing content as requested.

Marketing Campaigns & Research

• Support the coordination and execution of targeted marketing campaigns, including planning, materials creation, analytics review, and follow-up.
• Conduct research on clients, competitors, and markets to support pre-positioning and pursuit strategies.
• Aid in preparing award submittals, presentations, and special initiatives that promote brand awareness or market positioning.

Skills, Experience & Qualifications

• A Bachelor’s degree in Marketing, Communications, Journalism, Business, or a related discipline and at least four (4) years of progressive professional experience in the AEC industry (Architecture, Engineering, Construction), or an Associate's degree and 6 years of experience or at least eight (8) years of directly related experience.
• Progressive professional experience performing increasingly complex and varied project assignments in leading proposal teams.
• Working knowledge of Microsoft Office programs (Excel, Outlook, PowerPoint, Word) and Adobe InDesign experience.
• Ability to manage multiple deadlines and possess exceptional planning, organizational, writing, and formatting skills.
• Proficiency in comprehending, evaluating, and interpreting various marketing, technical, and business documents.
• Proficient in crafting marketing materials and correspondence that are articulate, well-structured, effectively convey the intended message, and enhance brand recognition.
• Ability to create effective presentations and respond to inquiries from internal and external clients.
• Ability to write in a marketing and/or journalistic manner.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Excellent organizational, time management, and prioritization skills.
• Ability to adapt to different communication styles and thrive in a client deadline-driven work environment.
• Conscientious and flexible, with a strong work ethic and team player attitude.

Pay

Minimum: $35.03 /hour / Maximum: $38.54/hour (Bellingham, WA, Olympia, WA); or Minimum Salary: $80,168/year / Maximum Salary: $109,315/year (Colorado Springs, CO, Greenwood Village, CO, Lakewood, CO, Bellingham, WA, Olympia, WA)

Schedule

Minimum: $36.70 /hour / Maximum: $38.54/hour or Minimum Salary: $80,168/year / Maximum Salary: $114,520/year (Bainbridge Island, WA, Seattle, WA)