Proposal & Marketing Specalist

About the role

Geosyntec is seeking a Marketing and Proposal Specialist to join our dynamic team in Seattle, Bainbridge Island, Olympia, Bellingham, Colorado Springs, Greenwood Village, or Lakewood, Colorado. The ideal candidate will have a Bachelor’s degree in Marketing, Communications, Journalism, Business, or a related field with at least four years of progressive professional experience in the AEC industry. Experience in proposal coordination, content development, and marketing campaigns is essential.

Responsibilities

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams
• Support proposal kickoff and strategy meetings, prepare summary communications following check-ins
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text
• Update and maintain proposal logs with status and outcomes, follow up on award results and capture debriefs when available
• Prepare client-facing materials such as presentations, graphics, and supporting documentation
• Coverage of procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed

Qualifications

• A Bachelor’s degree in Marketing, Communications, Journalism, Business, or a related discipline and at least four (4) years of progressive professional experience in the AEC industry (Architecture, Engineering, Construction)
• Working knowledge of Microsoft Office programs (Excel, Outlook, PowerPoint, Word) and Adobe InDesign experience
• Ability to manage multiple deadlines and possess exceptional planning, organizational, writing, and formatting skills
• Proficiency in comprehending, evaluating, and interpreting various marketing, technical, and business documents
• Proficient in crafting marketing materials and correspondence that are articulate, well-structured, effectively convey the intended message, and enhance brand recognition
• Ability to create effective presentations and respond to inquiries from internal and external clients
• Ability to write in a marketing and/or journalistic manner
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Excellent organizational, time management, and prioritization skills
• Ability to adapt to different communication styles and thrive in a client deadline-driven work environment
• Conscientious and flexible, with a strong work ethic and team player attitude