Proposal & Marketing Specalist

About the role

Geosyntec is seeking a Marketing and Proposal Specialist to join our dynamic team in Seattle, Bainbridge Island, Olympia, Bellingham, Colorado Springs, Greenwood Village, or Lakewood, Colorado. This role offers the opportunity to work remotely or in-office, depending on company discretion.

Responsibilities

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production
• Execute assigned proposal tasks with accuracy and minimal oversight
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams
• Support proposal kickoff and strategy meetings; prepare summary communications following check-ins
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available
• Prepare client-facing materials such as presentations, graphics, and supporting documentation
• Coverage of SharePoint, OneDrive, Teams, and procurement portals (PlanetBids, Ariba)
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed

Qualifications

• A Bachelor’s degree in Marketing, Communications, Journalism, Business, or a related discipline and at least four (4) years of progressive professional experience in the AEC industry (Architecture, Engineering, Construction)
• Working knowledge of Microsoft Office programs (Excel, Outlook, PowerPoint, Word) and Adobe InDesign experience
• Ability to manage multiple deadlines and possess exceptional planning, organizational, writing, and formatting skills
• Proficiency in comprehending, evaluating, and interpreting various marketing, technical, and business documents
• Ability to create effective presentations and respond to inquiries from internal and external clients
• Excellent organizational, time management, and prioritization skills
• Conscientious and flexible, with a strong work ethic and team player attitude