Proposal Manager

Key Responsibilities

• Proposal Management
• Process Leadership: Lead the end-to-end proposal process from pre-RFP positioning through post-submission activities, ensuring adherence to MSM's standard operating procedures.
• Compliance & Strategy: Analyze RFPs, RFIs, and RFQs to develop compliant outlines, compliance matrices, and proposal schedules.
• Team Coordination: Facilitate all proposal meetings (e.g., Kick-off, Daily Stand-ups, Color Reviews) and coordinate efforts among Subject Matter Experts (SMEs), pricing teams, external partners, and executive leadership.
• Resource Allocation: Manage proposal resources, track action items, and ensure all deadlines are met without compromising quality.
• Proposal Writing
• Core Content Creation: Write, edit, and synthesize non-technical and management proposal volumes. Primary writing responsibilities include developing highly persuasive Executive Summaries, Introductions, Management Approaches, Transition Plans, and Past Performance narratives.
• Boilerplate & Light Technical Integration: Integrate light technical content by pulling from, tailoring, and updating MSM’s existing library of written boilerplate and capability statements.
• SME Engagement & Win Themes: Collaborate closely with SMEs and leadership to capture strategic win themes, discriminators, and operational methodologies, translating them into clear, compelling proposal prose.
• Quality Assurance & Editing: Conduct rigorous editing and proofreading of all proposal volumes (including SME-authored technical sections) for clarity, grammar, tone, one-voice flow, and strict compliance with solicitation instructions (Section L & M).

REQUIRED:

• Experience:
• Must have minimum of 4 years of experience in federal government proposal management and writing.
• Must have an IT background.
• Must have proficiency in AI tools for proposal development and compliance.
• Must have Federal Government contracting experience.
• Knowledge:
• Deep understanding of the federal procurement process (FAR) and experience bidding on DoD and Civilian agency contracts.
• Content Tailoring:
• Proven ability to comprehend high-level IT and cybersecurity concepts in order to effectively weave existing technical boilerplate into cohesive proposal narratives.
• Skills:
• Exceptional project management, organizational, and time-management skills with the ability to handle multiple concurrent proposals.
• Proficient in the following tools: Microsoft Word, Excel, PowerPoint, Outlook and Adobe products
• Exceptional facilitation and organization skills are required.
• Communication:
• Outstanding written and verbal communication skills; expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint/proposal management software.
• Strong Customer Service Skills to work with a range of stakeholders and facilitate their participation
• Self-started with the ability to work multiple priorities simultaneously
• Ability to work outside of traditional hours and occasionally on weekends as required
• Possess a passion to win

PREFERRED:

• Bachelor’s degree in Computer/Engineering field, Communications, English, Social Science, or technical discipline consistent with the aforementioned domains
• Understanding of the business development life cycle in federal, state and local, or commercial domains