Proposal Manager

About the role

The Proposal Manager is responsible for providing overall management throughout the entire proposal lifecycle in response to Request for Proposals (RFPs). The successful candidate should be an expert at leading proposal teams, coordinating and managing proposal related meetings and responses, and in creating all necessary proposal related documents. The successful candidate will have experience performing in fast-paced, dynamic office environments while ensuring schedule milestones and delivery dates are met. The candidate shall be highly organized with a strict attention to detail and experienced in multi-tasking and handling high priority projects.

Responsibilities

• Provides direct management of the proposal team from bid approval through award
• Develops all necessary proposal documentation (e.g., compliance matrixes, proposal outlines, writing assignments, responsibility matrices, proposal-related questions, annotated outlines, finalized proposal documents, oral presentations, lessons learned, etc.) to win the assigned bid
• Facilitates proposal strategy sessions with capture and Subject Matter Experts (SMEs); capturing marketing-oriented hot buttons, win themes, and features and benefits
• Ensures the response clearly conveys the proper key messages, value propositions, and differentiators
• Works closely with business development teams and Senior Leadership to incorporate executive feedback, input, and vision
• Manages virtual and physical proposal teams of complex skills and functions to include Proposal Coordinators, Writers, Editors, Graphic Artists, Executive Personnel, and SMEs
• Facilitates color reviews, including debrief meetings and recovery strategy
• Ensures proposal documentation receives appropriate internal/capture management approval; coordinating any necessary updates and certifying compliance
• Coordinates and leads all proposal team meetings, such as kick-off meetings, periodic proposal team standup meetings, color reviews, and other meetings as needed
• Manages proposal-specific content in Salesforce, SpringCM, SharePoint, and MS Teams content management repositories and proposal-specific workspaces
• Collaborates with other professionals (Business Developers, Capture Managers, SMEs, and senior-level management) to clearly articulate a winning strategy, compelling solutions, and substantiated themes
• When necessary, serves as liaison between subcontractors and/or prime contractors on behalf of Kearney
• Researches, analyzes, creates, documents, and shares proposal boilerplate, including proof points; past proposals for lessons learned, reuse; and past performance data
• In coordination with the Proposal Coordinator, creates and maintains high-quality templates and process documentation
• Edits and rewrites text as needed - leveraging existing boilerplate text, where appropriate
• Oversees the development and maintenance of proposal-specific graphics
• Assists the Proposal Coordinator in the overall production, packaging, and delivery of proposals, when required
• Serves as the quality assurance function for final products, ensuring quality and compliance
• Assists in identifying lessons learned and/or gaps in provided resources in order to improve the proposal process
• Has the ability to obtain and maintain a Government security clearance

Qualifications

• Bachelor's Degree or equivalent
• Minimum of 5