Proposal Manager

The Proposal Manager plays a critical role in securing new business by leading high‑quality proposals in response to RFPs, RFQs, RFIs, and other solicitations across the U.S. and Canada. The focus includes tolling systems, back‑office systems, traffic management systems, intelligent transportation systems (ITS), Connected Vehicles solutions, and occasional transit systems proposals. This position oversees all logistics of proposal development—from reviewing and interpreting requirements to organizing contributors across business development, finance, legal, IT, subject‑matter experts, and vendors/subcontractors. The role ensures proposals are compliant, persuasive, and strategically aligned with company goals. U.S. Citizen or Green Card Holder status is required.

Key Responsibilities

• Review RFP documents, including exhibits, technical and pricing requirements, and administrative volume requirements.
• Analyze solicitation requirements and ensure all instructions, evaluation criteria, and compliance elements are addressed.
• Lead the end‑to‑end proposal development process, including kickoff, schedule creation, assignments, and delivery.
• Collaborate with Business Development to determine win strategies and themes.
• Work with the technical writing team to develop proposal outlines, templates, and compliance matrices as needed.
• Collaborate with cross‑functional teams to gather information for technical proposal development.
• Facilitate meetings and review sessions with SMEs and delivery/operations teams.
• Manage communication with subcontractors for scope understanding, technical inputs, and vendor/subcontractor pricing collection.
• Coordinate with pricing, contracts, legal, insurance, bonding, and other teams to produce cohesive proposal packages, including forms and administrative actions.
• Collaborate with Technical Writers to obtain SME content and maintain proposal libraries, boilerplate content, and best‑practice resources.
• Review content to validate compliance, clarity, consistency, and alignment with customer needs and win themes.
• Coordinate compliance checks, content reviews, and final quality‑control inspections to ensure proposals meet quality standards.
• Oversee timely and compliant electronic and/or hard‑copy submissions.
• Maintain records for audit and lessons‑learned purposes.

Additional/Expanded Responsibilities (Preferred)

• Coordinate cost collection from vendors, analyze for completeness and cost reasonableness, and validate cost efficiency of vendor offers.
• Assist Business Development with research and evaluation of market values, comparable competitor pricing, and conduct historical and competitive data analysis for developing Price‑to‑Win models.
• Assist the Bid Office/pricing team as needed.

Qualifications

• Bachelor’s degree in Business, Public Administration, Communications, English, or a related field.
• Ability to understand complex technological solutions and effectively communicate their value.
• 3–5 years of experience supporting proposals and business development in proposal management and/or pricing management, preferably in government contracting at the state or local level.
• Experience in transportation systems, particularly tolling, traffic, and ITS.
• Familiarity with federal, state/local, or commercial procurement environments.
• Understanding of RFP processes and compliance requirements.
• Excellent organizational and project‑management abilities.
• Proficiency with proposal tools such as SharePoint, Adobe, MS Office, and Excel.
• Familiarity with proposal automation platforms, Visio, MS Project, and cost‑analysis tools (preferred).
• Strong interpersonal and facilitation skills.