Proposal Manager

Gray AES is the professional services arm of Gray, a family-owned, fully integrated global service provider specializing in engineering, design, construction, digital, equipment manufacturing, and real estate services. Deeply rooted in EAC services, Gray serves both domestic and international customers across core markets: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. At Gray, our purpose is to make a positive difference in people's lives and build a better future.

About the role

We are looking to add a Proposal Manager to one of our offices in Atlanta, GA; Birmingham, AL; Charlotte, NC; Cincinnati, OH; Lexington, KY; or Louisville, KY. This role is not eligible for visa sponsorship.

Responsibilities

• Own the coordination and development of all cost estimates and materials required to fulfill any customer request for proposal (RFP) in pursuit.
• Manage cross-functional teams to review customer requirements within an RFP, including associated contract terms.
• Ensure appropriate workflow is completed so all matters are considered and reflected in outward communications.
• Create and communicate a deliverables matrix, including roles, responsibilities, proposal team resource assignments, and schedule to meet submission deadlines.
• Prepare cost estimating spreadsheets, proposal content structure, and other supporting documents per internal standards, saving them to appropriate storage locations for collaboration.
• Develop final cost and resource needs in collaboration with Technical Business Unit representatives.
• Support pre-project planning with a strong understanding of Project Management fundamentals, project roles, and individual skillsets among the resource pool.
• Monitor and identify individual or proposal team performance issues, escalating to the appropriate party.
• Demonstrate leadership practices and core values, holding others accountable by promoting and celebrating corresponding behaviors.
• Support safety, quality, continuous improvement processes, training, and other best practices.
• Perform other duties as assigned.

Requirements

• 5 or more years of relevant experience in a STEM field, manufacturing, professional services, or related industries.
• 3 or more years of experience in standard project management practices, including project scope, budget, goals, technical, and functional requirements.
• Demonstrated understanding of the industrial manufacturing space and our solutions.
• Knowledge of proposals, project budgeting, sales-to-execution handoff, and lifecycle management.
• Ability to multi-task across multiple efforts and fluctuating priorities.
• Familiarity with Microsoft Office tools for business communication, information presentation, and collaboration.
• Excellent oral and written communication skills, with the ability to interact with customers at functional and technical levels.
• Energetic, self-motivated, and passionate about collaboration and professional development.

Physical Demands & Work Environment

• Frequently required to stand, walk, sit, use hands, reach with hands or arms, talk, or hear.
• Occasionally required to climb or balance, stoop, kneel, or crouch.
• Must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision.
• Generally works in a normal office environment with moderate noise levels and controlled temperature/humidity.
• Overtime may be required.