Proposal Manager

About the Role

eSimplicity is seeking an experienced and dynamic Proposal Manager to join our Proposal Operations team. This role shapes standout proposal responses that exceed basic compliance and influence broader business development strategy. You will partner with capture, business development, and solution architecture leads to develop and articulate technical and management solutions.

Responsibilities

• Business Development/Pre-RFP:
  • Work closely with Capture Managers to support pre-RFP planning, including tracking milestones, creating templates, and scheduling strategy and solutioning sessions.
  • Monitor targeted solicitations on SAM.gov, GovWin, GSA MAS, IDIQs, BPAs, etc.
  • Support White Paper development for customer engagements.
  • Assist with logistics and slide-deck development and preparation for customer meetings.
  • Support RFI and Sources Sought responses to agencies/opportunities of interest.
• Proposal Development/Management:
  • Lead the full proposal lifecycle for active RFPs/RFQs, ensuring timely execution of action items and achievement of all milestones.
  • Track amendments and update proposal materials accordingly.
  • Review and interpret solicitation requirements, instructions, and evaluation criteria.
  • Create and distribute proposal management artifacts such as schedules, outlines, compliance matrices, kick-off slide decks, and storyboards.
  • Communicate updates, activities, expectations, and timelines with internal leaders, proposal contributors, and external partners.
  • Manage proposal activities and team responsibilities through daily stand-ups and regular meetings.
  • Plan, communicate, check progress, and take corrective action or escalate for all proposal volumes and artifacts.
  • Use approved Artificial Intelligence (AI) tools and processes (e.g., baseline content, run compliance checks, etc.).
  • Baseline non-technical sections (e.g., cover letters, past performance, resumes, etc.); proofread and draft content for clarity, consistency, and persuasiveness.
  • Lead Pink, Red, and Gold Team reviews, conducting In-Briefs and guiding reviewers to provide high-impact, actionable feedback.
  • Lead debriefs/retrospectives to capture lessons learned and contribute to continuous improvement.
  • Support proposal orals teams by coordinating logistics and providing feedback.

Requirements

• Bachelor’s degree in English, Communications, IT, or a related field.
• Strong knowledge of the Federal Government contracting process.
• Minimum of five (5) years Federal pre-RFP and proposal development/management experience.
• Proven history supporting large, complex Federal proposals, including prime Federal IT systems development proposals greater than $50M.
• Strong Federal proposal writing and editing skills, with the ability to create original content using interview, research, and AI tools.
• Exceptional organizational and time management skills, able to manage multiple proposals in a fast-paced environment.
• Ability to lead large multi-partner teams and adapt communication style to changing requirements.
• Excellent written and verbal communication skills.
• Exceptional attention to detail.
• Passion to learn new ideas and concepts.
• Expertise in MS Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, and Illustrator.

Desired Qualifications

• Experience outside proposal management that enriches proposal capabilities (e.g., IT project roles, program management).
• Experience using Slack for communication and collaboration.

Working Environment

This is a remote position supporting Eastern Time business hours. Employees are expected to work 9:00 AM–5:00 PM ET unless otherwise directed by their manager. Occasional travel for training or project meetings may be required and is estimated at less than 5% annually.

Benefits

eSimplicity offers a comprehensive benefits package, including medical, dental, and vision coverage, 401(k) retirement benefits, paid time off, paid holidays, life and disability insurance, and additional wellness and employee support programs. Eligibility may vary based on employment status and applicable plan terms.

Pay

$97,900 - $140,000