Proposal Manager

About the Role

This position is within the Shared Services/Corporate Office at EAC, a leading transportation engineering firm providing engineering excellence and exceptional client service in Highway, Bridge, Tolling, Intelligent Transportation Systems (ITS), Transit, Airports, Ports, Water, Wastewater, and Land Development Design.

Responsibilities

• Maintains and tracks projects on the target list, ensuring EAC’s Business Development (BD) Process is implemented appropriately to achieve all pre-marketing activities in advance of project advertisement.
• Works with the team to respond to Request for Proposals (RFPs) and Request for Qualifications (RFQs), using template information to build responses and collaborating with project personnel for content quality and accuracy.
• Participates in the selection and recommendation of projects and personnel for proposals based on RFPs/RFQs.
• Creates, proofreads, and edits proposal text for grammar, spelling, comprehension, and style.
• Maintains BD and promotional materials/tools, including project descriptions, resumes, newsletters, website content, postcards, and ads, modifying them as needed.
• Assists in implementing the firm’s business development strategy by developing and maintaining relationships with clients, teaming partners, and industry organizations.
• Identifies opportunities and coordinates Go/No-Go evaluations, supports market research, and tracks upcoming project opportunities.
• Attends networking events, conferences, and professional association meetings.
• Coordinates client visits and business development meetings.
• Maintains the CRM database and client contact information.
• Leads proposal development from kickoff through submission, coordinating schedules, assignments, and deadlines.
• Develops proposal outlines and compliance matrices.
• Prepares resumes, project descriptions, and qualification packages.
• Coordinates graphics, printing, and final production of proposals.
• Facilitates proposal quality control reviews.
• Supports interview preparation and presentation coaching.

Requirements

• Knowledge of the process for responding to RFQs, RLIs, RFPs, or similar requests.
• Experience with client resource management.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Bachelor’s Degree in Business Administration or related field.

Skills

• Excellent communication and organizational skills.
• Strong time management with the ability to meet deadlines.
• Problem-solving and analytical skills.
• Ability to work effectively in an environment with multiple deadlines.
• Ability to work independently and collaboratively within a team.
• Strong planning and task implementation skills.
• Professional demeanor and attitude when interacting with colleagues and clients.

Benefits

EAC offers competitive salaries, professional development opportunities, and benefits that promote a healthy work/life balance.