Proposal Manager

About the role

AE Works is seeking a talented and highly skilled Federal Proposal Manager to join our dynamic Architecture & Engineering firm. The ideal candidate will have a proven track record of successfully leading and managing complex federal proposals from inception to submission, requiring a strategic thinker with exceptional writing, organization, and project management skills. In this role, you will oversee the preparation and production of proposals for federal opportunities across a range of sizes and types, managing client deliverables throughout the entire pursuit lifecycle while driving positioning strategy and shaping proposal content and structure. We're looking for a self-driven leader with a track record of success in an Architect-Engineer setting, particularly someone who has helped grow business with established clients. The right person for this role brings both strategic oversight and hands-on execution — someone comfortable directing multiple proposal efforts while also writing, editing, and polishing content.

Location

Pittsburgh, PA or Washington, DC with occasional travel to project sites.

Responsibilities

• Lead the development and coordination of complex proposals, ensuring compliance with client requirements and alignment with the firm's strategic goals; manage proposal schedules and deadlines to keep pursuits on track.
• Craft compelling proposal content that clearly communicates the firm's value proposition, expertise, and differentiators; edit and proofread all materials for clarity, grammar, and compliance.
• Partner with technical staff, the marketing team, and senior leadership to gather the information and insights needed for proposal development; lead and facilitate proposal strategy sessions.
• Research prospective clients, competitors, and market trends to inform and sharpen proposal strategies.
• Ensure all proposals meet a high standard of quality, accuracy, and consistency with the firm's brand and messaging.
• Continuously refine the proposal process by incorporating feedback, lessons learned, and industry best practices.
• Engage with clients throughout the proposal process to clarify requirements, gather feedback, and present proposal elements as needed.

Qualifications

• Required:
• Bachelor's degree in Marketing, Communications, English, or a related field
• 10 years of experience in proposal development
• Strong project management and organizational skills
• Excellent writing, editing, and communication skills
• Proficiency in MS Office Suite and Adobe Creative Suite, with familiarity in proposal management software
• Ability to manage multiple proposals simultaneously under tight deadlines
• Preferred: Experience in federal proposal development within the Architecture & Engineering industry

Benefits

• Competitive salary
• Comprehensive benefits (medical, dental, vision, 401k)
• Collaborative culture built on mentorship, accountability, and technical excellence
• Generous paid time off, including a company-wide break from Christmas through New Year’s Day
• Flexible hybrid schedule
• Resources that promote mental health, financial wellness, and professional growth through training, education, and licensure support