Proposal Coordinator II - Marketing

About the role

As a Proposal Coordinator II at LJA in our Marketing department, you will independently manage complex proposals and qualifications packages while serving as a key resource to technical staff and project managers. This role demonstrates advanced proposal development capabilities and begins contributing to pursuit strategy, messaging, and process improvement efforts. You will participate in pursuit planning and proposal debrief discussions to build understanding of business development strategy, client needs, and competitive positioning.

Responsibilities

• Manage RFQs, RFPs, SOQs, and interview presentations from kickoff through submission independently
• Develop proposal schedules and manage internal review cycles
• Lead kickoff meetings for routine pursuits
• Interpret solicitation requirements and develop detailed compliance plans
• Write and edit executive summaries, cover letters, project descriptions, and key proposal content
• Coordinate multidisciplinary teams and subconsultant partners
• Ensure proposal quality, compliance, and brand consistency
• Recommend pursuit messaging and differentiators
• Mentor Proposal Coordinator I staff and assist with onboarding and training
• Identify opportunities for process improvements and content development
• Support workload planning and pursuit prioritization

Requirements

• Bachelor's degree in Marketing, Communications, English, Journalism, or related field
• 3+ years of proposal experience, preferably within the AEC industry
• Advanced Adobe InDesign proficiency
• Strong technical editing and content development skills
• Excellent project management and communication abilities
• Ability to work independently with limited supervision

Benefits

• Generous time off: PTO, paid holidays, and a full office closure between Christmas and New Year’s
• Comprehensive benefits: Multiple plan options for health, dental, and pets, along with mental health support
• Family support: Paid maternity and parental leave
• Education support: Tuition reimbursement and in-house courses provided by our Learning and Development team
• Referral bonuses for helping us grow
• Community impact: Company-sponsored volunteer days and philanthropic initiatives
• Professional development: Memberships to industry organizations
• Career growth: Internal mobility opportunities
• Fun culture: LJA social events, employee sports teams, bring your kid to work day, and more

About LJA

LJA is an employee-owned organization designed to amplify your capabilities while offering the benefits of being an employee-owner. Our culture fosters respect, collaboration, and a shared vision of success. We provide:

• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and industry-specific marketing department
• Flexibility allowing every team and office to lead with their proven approach
• A culture that champions continuous learning and personal growth
• Passion for having fun and making money while creating impact