Proposal Coordinator

NaphCare has an excellent opportunity for a Proposal Coordinator to join the Proposal Development Team at our Corporate Headquarters in Birmingham, AL. This position is on-site and supports the company’s client acquisition and retention efforts by assisting in the development of high-quality, compliant, and compelling proposals and sales-related documents for both prospective and current clients.

About the Role

The ideal candidate is detail-oriented, organized, proactive, and skilled in both written communication and project coordination. NaphCare partners with correctional facilities to provide proactive, patient-focused healthcare. We recognize that we serve a unique and diverse patient population, and our onsite teams take pride in bringing excellence in care to a population in great need. Be part of a world-class team of professionals who are revolutionizing correctional healthcare.

Responsibilities

• Assist the Proposal Development Team in the preparation, coordination, and submission of proposals
• Review Requests for Proposals (RFPs) to identify requirements, deadlines, and deliverables
• Contribute written content and assist in developing clear, persuasive proposal responses
• Develop and implement design elements to make proposals modern, professional, and visually appealing
• Proofread and edit proposal drafts and templates for accuracy, clarity, and consistency
• Ensure all proposal materials meet RFP compliance standards
• Maintain and update proposal templates, appendices, and client lists
• Create proposal components including cover pages, tabs, labels, and appendices
• Track and schedule proposal deadlines using Outlook
• Complete required forms and documentation for proposal submissions
• Coordinate with internal teams to gather items required for proposal submissions
• Support the production, assembly, and shipping of final proposal documents
• Maintain proposal supplies (e.g., paper, binders, toner) and assist with office equipment such as printers and copiers

Requirements

• Bachelor’s degree in English, Communications, Business, or a related field (or equivalent experience)
• Strong writing, editing, and proofreading skills
• Exceptional attention to detail and organizational abilities
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Canva, and Adobe
• Strong interpersonal skills and ability to collaborate across departments

Preferred Qualifications

• Experience in proposal development, grant writing, or sales support
• Familiarity with RFP processes and compliance requirements

Benefits

NaphCare offers competitive salaries and generous employee benefits for full-time employees, including:

• Health, dental, and vision insurance that starts day one
• Prescriptions free of charge through our health plan, beginning day one
• Lowest cost benefits
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off and paid holidays
• Free continuing education and CMEs