Proposal Coordinator

Duties And Responsibilities

• Collaborate with Account Managers, Proposal Managers, Capture Managers, Authors, Artists, Program Managers, Support Leads, etc.
• Analyze RFPs/RFQs/RFIs/Etc.
• Create proposal templates, outlines, compliance matrices, and production checklists
• Coordinate proposal schedule development and maintain visibility on progress
• Coordinate and prepare proposal meetings and reviews (invitations, resources, visitors, meals, materials, etc.)
• Research and help collect/develop re-usable material for individual authors
• Edit and format documents
• Manage proposal document production (color review versions prep including white glove version prep, electronic submission creation, printing, binding, shipping (for hard copies as necessary), etc.)
• Write lessons learned report - collect and compile input
• Affiliate with Proposal Managers with other duties as assigned, for example, metrics tracking, compliance reviews, quality reviews, etc.
• Administer and maintain proposal knowledge management repositories and databases for Proposal Content, Graphics, Corporate Experience, Re-usable Assets, and Resumes

Basic Qualifications

• Associate or bachelor’s degree
• 2+ years of proposal support, and technical writing experience a plus
• Strong organizational and time management skills
• Solid understanding and use of Microsoft Office products (Word, Excel, PowerPoint, Project, SharePoint) and basic desktop publishing skills

Preferred Qualifications

• 2+ years’ experience working in a proposal center
• Solid understanding of the government proposal process
• One or more of the following certifications: Association of Proposal Management Professionals (APMP) Professional Certification, Shipley Capture and Proposal Management Training, ITIL IV Certification
• Experience using and updating SharePoint knowledge management repositories