Property Support Assistant

Compensation

Compensation Range: $23.46 to $27.60/hourly, based on experience.

Qualifications

• High School diploma or GED equivalent
• Some college preferred
• Three years of office experience
• Or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Essential Functions

• Review, screen, and verify property project proposals from across the territory for proper format, accuracy, correct supporting attachments, tables, and forms.
• Provide general support for the Property Assets Manager, Architectural Services Director, Territorial Property Secretary and Assistant Territorial Property Secretary.
• This includes but is not limited to researching and gathering information & reports on warranties, replacement dates, etc. for proposals.
• Scan, organize, and file blueprints, documents, and reports in a structured and organized system.
• Gather information for the department and divisional requests.
• Enter data into facilities & infrastructure program (Archibus).
• Enter work requests into work order system.
• Prepare and process property proposals and requests for funding at territorial headquarters.
• Provide support to the property department staff with drafting basic correspondence, scanning, filing, and copying.
• Perform front desk duties as scheduled, and when emergency backup is needed.
• Aid in property trainings, special projects and assignments, including preparing PowerPoint presentations.
• Provide back up to other department positions during vacations and PTO days.
• Take and distribute property meeting minutes as requested by Territorial Property Secretary and Assistant Territorial Property Secretary.

Skills & Abilities

• Clerical, data entry and keyboarding skills.
• Working knowledge of standard office equipment, including copiers, multi-line telephones, scanners, printers, etc.
• Working knowledge of Microsoft Office, including Power Point and Microsoft Teams.
• Ability to learn property aspects of IBM Notes.
• Database experience is preferred.
• Knowledge of basic property and architectural terminology is preferred.
• Must have professional etiquette, be willing to take initiative, and be organized.
• Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel.

Travel

Occasional travel (approximately 10-15 times a year) to assist with trainings or take notes at local meetings.