Property Manager (Facilities Planner 2)

About the role

The Buildings & Grounds Division (B&G) is responsible for the Capitol Campus and Department of Enterprise Services (DES) managed building operations, stewardship, and historic preservation. B&G provides service to over 42 agencies, maintains, operates and preserves the 486-acre state Capitol Campus in Olympia, including more than 31 buildings, 18 public monuments, over 6,000 parking stalls, four state parks and a 260-acre lake.

Responsibilities

• Serves as the primary point of contact for tenants and contractors, focusing on building positive working relationships and resolving daily operational, space, and maintenance issues.
• Schedules, facilitates, and coordinates all tenant meetings to address ongoing concerns, occupancy agreements, and building needs.
• Collaborates with supervisors to develop preventive maintenance programs, ensure regulatory compliance, and immediately escalate critical or urgent matters.
• Performs comprehensive facility condition assessments to help inform and guide the development of capital budgets.
• Oversees and coordinates daily building logistics, including capital projects, tenant improvements, janitorial services, parking, and financial management.
• Develops and manages annual operating budgets for assigned facilities, including presenting leadership requests for emergency funding for unanticipated expenses.
• Oversees property financial tasks by approving reimbursable tenant invoices and collaborating with purchasing staff on the procurement of goods and services.
• Partners with agency project managers and trade staff to oversee, inspect, and finalize construction, renovation, and tenant improvement projects while keeping all stakeholders continuously updated.
• Prepares and maintains all tenant Occupancy Agreements in current status, ensuring accurate terms, financial payments, and defined service levels.

Qualifications

• OPTION 1: Seven (7) years of experience in governmental facilities planning work, or in related field within the private sector, which would yield familiarity with large-scale facilities development and utilization as found at the State level.
• OPTION 2: Three (3) years of experience in governmental facilities planning work, or in related field within the private sector, which would yield familiarity with large-scale facilities development and utilization as found at the State level; AND Bachelor’s degree in Business or Public Administration, Engineering, Architecture, Planning, or closely related field.

Diversity, Equity and Inclusion (DEI) Competencies

Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.