Property Coordinator, US (Midwest)

Essential Duties And Responsibilities

• Prepare, manage and track service, project and construction contracts
• Aid in preparing requests for proposals, schedules and applications for construction projects
• Track and manage contract renewals
• Work with Property Managers on administrative tasks for tenant improvements, move-ins and move-outs and capital projects
• Build and maintain positive relationships with tenants, vendors and contractors
• Field tenant complaints, dispatch to vendors and follow-up on performance

Financial

• Perform initial review and coding of vendor invoices
• Review any tenant billbacks
• Support department on accounts payable research and follow up
• Aid in utility benchmarking including but not limited to invoice, data, or LOA collection from tenants
• Aid in preparation of owner reports, variance analyses and operating budgets

Administration

• Ensure compliance of receipt and tracking of vendor insurance
• Manage tenant and vendor information database
• Develop and maintain files for each property
• Maintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and lien releases
• Aid with input and follow up on work orders entered into Facilities Manager
• Maintain tracking and inventory management office supplies

Support

• Aid Regional Senior Property Manager and Property Managers with property acquisition transition process
• Aid Regional Senior Property Manager with administrative support and implementation of department wide initiatives
• Interface with Leasing and Asset Management on implementation of new and renewed leases
• Aid with preparing emergency response plans, as needed, within the Midwest portfolio
• Aid with planning tenant events

Competencies

• Accountability & Availability
• Character, Trust, Integrity
• Planning, Decision-Making & Initiative
• Development & Learning
• Collaboration, Communication & Teamwork

Qualifications

• Advanced business mathematical and writing skills
• At least three years of commercial real estate or equivalent experience
• High level of proficiency in Microsoft Excel, Word and Outlook
• Experience with Yardi property management software is a plus
• Bachelor’s degree or equivalent experience
• 2-3 years experience in property coordination

Work Environment

• The position will work in a general office setting and minimal travel based on organizational/business needs.
• Must be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer.
• The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine).
• On occasion, may need to lift boxes of up to 10 lbs.

Physical Demands

• Must be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer.
• The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine).
• On occasion, may need to lift boxes of up to 10 lbs.

Benefits

• Healthcare (single and family coverage available)
• Retirement plan with matching contributions
• Paid leave
• Volunteer time off
• Wellness/lifestyle benefits

About the Role

• Provides assistance to the Regional Senior Property Manager and Property Managers with all operations and achieving property financial and operational objectives of the Midwest Property Management region.

Skills

• Property Management
• Finance
• Administrative Support
• Leasing
• Property Acquisition
• Utility Benchmarking
• Vendor Management
• Tenant Management
• Emergency Response Planning
• Event Planning

Benefits

• Robust and competitive benefits package

Pay

Details about pay are not specified in the job posting.

Schedule

Details about schedule are not specified in the job posting.