Property Coordinator

Responsibilities

• Cook up service agreements, project documentation, and construction-related contracts while keeping tabs on key dates and renewal timelines.
• Support property operations by helping with tenant improvement administration, occupancy changes, capital work, and documentation tied to site activity and inspections.
• Handle tenant concerns, arrange vendor services, and ensure issues are resolved promptly and thoroughly.
• Check vendor invoices for accuracy and coding, assist with tenant chargebacks, and help with accounts payable research and follow-ups.
• Manage utility account administration and benchmarking efforts related to tenant activity, acquisitions, dispositions, and property reporting needs.
• Maintain organized property, construction, tenant, and vendor records, including insurance compliance documentation, bids, approvals, and release forms.
• Enter and track work order activity, manage office supply inventory, and keep departmental files updated and tidy.
• Collaborate with leasing and asset management teams to support new and renewed leases, including tenant onboarding materials and utility coordination.
• Assist property leadership with portfolio initiatives, emergency preparedness planning, acquisition-related administrative tasks, and other special projects as needed.

Requirements

• A minimum of 3 years of experience in commercial real estate, property coordination, or a closely related property administration role.
• Strong proficiency in Microsoft Excel, Word, and Outlook, with the ability to manage reports, correspondence, and administrative records efficiently.
• Demonstrated ability to work with contracts, invoices, budgets, and operational documentation with a high degree of accuracy.
• Excellent written and verbal communication skills, with the ability to build productive relationships with tenants, vendors, and internal teams.
• Solid organizational and time-management skills, including the ability to handle multiple assignments and shifting priorities.
• Experience with Yardi or similar property management software is preferred.
• A bachelor’s degree or equivalent practical experience is preferred.
• The ability to work primarily in an office setting and occasionally lift or move items up to 10 pounds.

Qualifications

Commensurate with experience.

Skills

Not specified.

Benefits

Permanent eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. More information regarding benefits and total compensation will be provided during the hiring process.

Pay

$65,000-$75,000 + bonus

Schedule

Hybrid (2-3 days on-site)