Property Administrative Assistant #810

Responsibilities

• Creates and produces business correspondence, reports, and related materials.
• Edits documents produced by others; reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Schedules and coordinates meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Conducts preliminary analysis of data and recommends report content and format.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Maintains records and ensures timely completion of unit's work.
• Assists the manager in collection activities, including making phone calls and delivering door-to-door notices.

Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.