Property Accountant

About the Role

Provide administrative support to the Commercial Executive Managing Director (CEM) while accepting instruction and guidance from the Assistant. Create professional marketing content aligned with NAI Robert Lynn brand standards.

Responsibilities

• Design and print marketing materials, including custom brochures, flyers, and email blasts.
• Design custom brochures for qualified and approved listings.
• Conduct biographical and market research on clients, companies, stakeholders, and decision-makers.
• Manage the CEM’s daily schedule and calendar, fielding meeting requests.
• Assist in scheduling client conference calls and meetings.
• Utilize the ‘ASTRO’ system for internal company requests, including conference calls, conference room bookings, travel arrangements, marketing requests, and operations team requests.
• Manage and oversee Mailchimp Newsletter campaigns.
• Prepare and ship gifts for clients.
• Create and prepare PowerPoint slideshows for meetings, tracking all new slides monthly and retaining historical client presentations.
• Review and suggest improvements to workflow processes for efficiency and effectiveness.
• Develop and maintain an organized e-filing system in the CEM’s office.
• Write letters (thank you, follow-up, prospecting, and client communications).
• Update the CEM’s biography and marketing information quarterly.
• Schedule building tours using CoStar.
• Coordinate with the Operations Team to prepare owner and tenant representation presentations and marketing materials.
• Organize and schedule property tours.
• Collaborate with the support team to draft RFPs, proposals, LOIs, leases, and other transaction documents.
• Track tenant information and maintain the team database.
• Compile and update database records for the team.
• Input and track new listings (e.g., Astro, CoStar, LinkedIn).
• Input Senior Action Group numbers weekly into the SAG spreadsheet.
• Follow through with closed deals (e.g., sending gifts, letters, referrals).
• Perform comparative financial analysis for clients.
• Complete other tasks and duties as assigned by the CEM and Assistant.

Requirements

• Strong familiarity with Adobe Suite (InDesign, Illustrator, Photoshop, Lightroom, Premiere Pro, After Effects).
• Demonstrated aptitude in illustration, ideation, branding, typography, UX design, image editing, and color theory.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Access, Publisher).
• Strong organizational, marketing, and customer service skills.
• Ability to work independently and within a team-oriented environment.
• Strong attention to detail and problem-solving abilities.
• Excellent verbal, written, and telephone communication skills.
• Ability to build and maintain client and coworker relationships.
• Interpersonal savvy and a positive, enthusiastic demeanor.
• Ability to multitask and manage routine workflow improvements.

Qualifications

• Associate degree or higher from an accredited college/university with a minimum GPA of 3.0.
• Preferred concentration in Administrative, Secretarial, Business, Graphic Design, Marketing, Website Design, or Commercial Art.

Physical Demands

• Lifting and moving objects: up to 10 pounds routinely, 25 pounds occasionally.
• Standing: 1–2 hours per day.
• Sitting: 5–6 hours per day.
• Computer/keyboarding: 5–6 hours per day.
• Telephone usage: 5–6 hours per day.
• Vision requirements: close, distance, color, peripheral, depth perception, and ability to adjust focus.
• Frequent reaching with hands and arms.