Promotional Order Logistics Coordinator

About the role

As a Promotional Order Logistics Coordinator, you are the bridge between a client’s vision and the physical product in their hands. You will manage the full lifecycle of promotional collateral from initial consultation and creative mock-ups to vendor sourcing, quality control, and final distribution. This role requires a unique blend of creative eye, meticulous project management, and “get-it-done” logistics grit.

Key Responsibilities

• Client Consultation & Account Management
• Act as the primary point of contact for all incoming promotional material requests (e.g., apparel, drinkware, tech gadgets, and custom builds).
• Consult with clients to understand their brand guidelines, event timelines, and budget constraints.
• Provide expert recommendations on product trends, material durability, and printing methods (screen printing, embroidery, sublimation, etc.).
• Sourcing & Vendor Relations
• Navigate our network of partnered vendors to find the highest quality products at the most competitive price points.
• Negotiate lead times and pricing to ensure projects remain profitable and meet strict deadlines.
• Stay updated on industry trends to offer “outside-the-box” custom promo items that set our clients apart.
• Design Mock-ups & Quoting
• Develop digital mock-ups (using internal tools such as Canva, Adobe Photoshop, Pacdora) to show clients how their logo/artwork will appear on the selected merchandise.
• Draft comprehensive quotes, ensuring all costs, including setup fees, shipping, and rush charges are clearly communicated and approved.
• Manage proofing cycles, obtaining final client sign-offs before moving to production.
• Quality Assurance & Logistics
• Oversee the production pipeline, tracking orders to ensure vendors stay on schedule.
• Perform Quality Assurance (QA) checks on physical samples or incoming shipments to ensure color accuracy and print integrity.
• Cook up shipping logistics, including domestic and international freight, white-glove delivery, or multi-location dropshipping.
• Inventory & Warehouse Management
• Manage onsite inventory for recurring items (like uniforms or standard swag) to ensure stock levels never hit zero.
• Organize storage solutions for client-specific materials, ensuring items are labeled and easy to retrieve for sudden requests.

We are an equal opportunity employer and all qualified applicants will receive

consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About Argon Agency

In the ashes of 2020, a team of creatives came together and noticed a void in the digital marketing realm. A black hole, if you will. Traditional digital marketing was a series of smoke screens, empty promises, one size fits all cookie cutter campaigns, and charts and graphs that look pretty, but don’t actually mean much. There had to be a better way. There had to be a way to provide clear, customized marketing campaigns that provided results, not just pretty charts and vague answers as to where a budget went. From that realization was born Argon Agency.