Project Support Specialist

Responsibilities

• Provide routine administrative services in support of engineering professionals working on a project team to include:
• Review correspondence, proposals, memos and emails for grammatical and formatting accuracy.
• Ensure documents adhere to company formatting, revision, and quality standards.
• Develop, edit, and support presentations via Microsoft PowerPoint or other presentation software.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
• Affords assistance with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans.
• Maintain project record keeping system; ensure that all records management/document practices are performed in accordance with procedures, policies and SOPs.
• Affords assistance with maintenance of document control procedures and best practices.
• Perform office administration duties, including coordinating conference rooms, vehicles, and cleaning services; property management, new employee onboarding, office supply inventory and ordering, and event planning/support.

Qualifications

• High School Diploma / GED
• Must have 1-3 years of project support, document control or similar experience.
• Must be detail oriented and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and Word.
• Must possess excellent communication and written skills.
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
• Must be able to maintain a professional attitude and work as a team member.
• Associate or Bachelor’s degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment.
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading, uploading, zip files)