Project Support Specialist

Ghostwerks LLC · Wharton, NJ · 1 mo ago

On-siteOTHRFull-time

About the job

Ghostwerks is seeking an organized and driven Project Support Specialist to assist project teams with coordination, scheduling, and administrative support tasks. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and enjoys working collaboratively across teams.

Essential Duties and Responsibilities

Aid in coordinating project tasks and ensuring deadlines are met
Track project progress and communicate issues or delays to the Project Manager
Prepare and maintain project documentation, including status reports, meeting minutes, and project files
Maintain and update project schedules, databases, and project management tools
Provide administrative support to project teams, including scheduling meetings and coordinating communications
Aid in the development and maintenance of project plans and timelines
Participate in project meetings and provide support as needed
Track action items and follow up on outstanding tasks to ensure timely completion
Cookordination communication between internal teams, customers, subcontractors, and stakeholders
Prepare presentations, reports, and briefing materials for leadership reviews
Aid in data collection, reporting metrics, and project performance tracking
Maintain document control and ensure project documentation complies with company and customer requirements
Aid with contract deliverables and compliance tracking
Aid with risk management activities and issue resolution efforts
Help identify process improvements to increase project efficiency and organization
Aid with scheduling, resource coordination, and logistics across multiple projects
Maintain sensitive project information with professionalism and discretion
Collaborate with internal teams to ensure project deliverables are completed efficiently

Qualifications (Required)

Must be a U.S. Citizen
Must be able to successfully obtain a Security Clearance
Work Status: Full-time
Customer Location: On-Site – Picatinny Arsenal Wharton, NJ
Type of environment: office
No amount of travel
No noise level
No physical demands

Skills

Attention to detail
Written and verbal communication
Multi-tasking in fast-paced environments
Problem-solving and critical thinking
Team collaboration and interpersonal skills
Scheduling and calendar management
Meeting coordination and minute-taking
Project documentation and record keeping
Risk identification and issue tracking
Data entry and reporting accuracy
Process improvement and workflow organization
Ability to prioritize competing deadlines
Administrative and operational support
Resource coordination and logistics support
Confidentiality and professionalism

Work Environment and Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Equal Employment Opportunity

To provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. Ghostwerks does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information, or any other characteristic protected by law (referred to as "protected status"). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.

Why Join Ghostwerks LLC?

Work with a growing SDVOSB company in the government contracting space
Engage in meaningful work supporting federal contracts and mission-critical operations
Opportunity for professional growth and leadership in a dynamic environment
Competitive salary and benefits package to include; insurance (health, dental, life, disability), and 401k with company match