Project Support Specialist

Responsibilities

• Project/contract setup, budget verification, and support development of project plans.
• Cookordination and tracking execution and renewals of contracts including subcontracts, approvals of subconsultants, etc.
• Accounts Payable and Receivable management.
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed).
• Assist with day-to-day financial management of assigned projects.
• Draft monthly progress reports for Project Managers.
• Understand the obligations of contracts to track compliance of requirements throughout the life of the project.
• Support Project/Construction Managers, and Task Managers in collection/distribution of data, communications, and coordination of team deliverables.
• Follow document control procedures and ensure document control activities such as document creation, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
• Assist with project control activities and ensure activities such as contract administration, change management, and reporting are executed in a timely fashion and in accordance with all company standards and contractual requirements.
• Assist task managers with schedule management at project levels. Participate as liaison between task managers and accounting/legal functions.
• Assist Quality Manager with coordination, tracking and reporting of QA/QC efforts for various projects.
• Anticipate project needs and have the ability to identify work assignments independently.
• Assist with construction administration support activities including construction procurement activities (specification formatting/review, addenda preparation, bid document submittal, bid tabulations review, bidder insurance review, etc.), change management (work change directive/field order/change order documentation and processing) submittal and RFI processing, tracking and response reviews.

Requirements

• Bachelor’s degree in Business Administration or minimum five years of experience in a professional office setting required; experience in project management/coordination in the A&E and construction industry preferred.
• Candidate should be proficient in Deltek VantagePoint, Microsoft Word, Excel, and Outlook, Power Point, and MS Project.
• Candidate should be comfortable working directly with senior managers and technical staff.
• Excellent communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self-motivated.
• Able to multi-task and prioritize required.
• Able to work both independently and in a team environment required.
• Able to work under multiple deadline pressures required.