Project Support Coordinator

About the role

The Project Support Coordinator supports the planning, execution, documentation, and successful completion of fabrication and industrial construction projects. This hybrid role is responsible for maintaining accurate project documentation, managing document control systems, preparing transmittals, supporting schedules and milestones, coordinating communication between internal departments and external stakeholders, and assisting project teams with tracking deliverables, action items, risks, changes, and project status.

This position works closely with project management, engineering, fabrication, quality, procurement, logistics, vendors, subcontractors, and customers to help ensure projects are completed safely, on time, within budget, and in accordance with company and client requirements.

Responsibilities

• Maintain and update document control systems to ensure project documents are current, accurate, properly stored, and easily accessible.
• Review and verify documents for completeness, accuracy, formatting, and compliance with project and company requirements.
• Track and manage document revisions, approvals, distribution history, and version control.
• Prepare, issue, and maintain records of submittals, transmittals, RFIs, drawings, specifications, reports, meeting minutes, action logs, change requests, and other project documentation.
• Distribute project documentation to internal teams, clients, subcontractors, vendors, and other stakeholders in a timely manner.
• Monitor document workflows and follow up on outstanding reviews, approvals, responses, and required updates.
• Ensure document control procedures are followed throughout the project lifecycle.
• Assist with project closeout documentation, turnover packages, record retention, and final documentation requirements.
• Conduct periodic audits of document control processes, records, and systems to ensure accuracy and compliance.
• Provide training and support to staff on document control procedures, systems, and expectations.
• Assist Project Managers in planning, organizing, and executing fabrication and industrial projects.
• Develop, maintain, and update project schedules, milestones, deliverables, and action items.
• Track project progress and identify potential schedule risks, delays, bottlenecks, or coordination gaps.
• Serve as a liaison between internal departments and external customers, vendors, subcontractors, and contractors.
• Initiate and facilitate continuous communication regarding project requirements, schedules, deliverables, priorities, changes, and documentation needs.
• Coordinate meetings, prepare agendas, document meeting minutes, and follow up on assigned action items.
• Escalate project issues, risks, delays, or documentation concerns to project management as needed.
• Support clear and consistent communication between project management, fabrication, quality, procurement, vendors, and customers.
• Work with procurement and project teams to support timely ordering, tracking, and delivery of materials, equipment, and project-related resources.
• Monitor supplier delivery schedules and communicate potential impacts to project timelines.
• Coordinate inventory and material requirements to support project execution.
• Aid in identifying and resolving material shortages, delivery concerns, or supply chain disruptions.
• Track project expenditures, purchase-related documentation, change requests, and budget-related information as directed.
• Ensure project documentation and coordination activities support company quality standards, safety requirements, and applicable procedures.
• Support quality audits, inspections, corrective action tracking, and compliance documentation.
• Aid in compliance documentation and regulatory recordkeeping requirements.
• Monitor project changes and assist with assessing impacts to project scope, schedule, cost, documentation, and resource requirements.
• Support mitigation plans, contingency planning, and issue resolution to minimize project disruptions.
• Promote continuous improvement, accuracy, accountability, and effective project execution.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years of experience in document control, project coordination, project administration, construction administration, manufacturing support, or a related role.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple priorities, deadlines, documents, and stakeholders in a fast-paced environment.
• Ability to work independently and collaboratively with project teams, fabrication teams, vendors, and customers.
• Associate’s or Bachelor’s degree in Business Administration, Project Management, Construction Management, Manufacturing, Industrial Technology, Engineering, or a related field.
• 2–5 years of project coordination, fabrication, production planning, or related experience.
• Experience with electronic document management systems, ERP/MRP systems, or project management software such as Microsoft Project, Vista Viewpoint, Trimble, Tekla Powerfab.
• Familiarity with document control standards, project documentation processes, quality records, and project closeout requirements.
• Self-starter
• Interest in learning and growing
• Strong organization and follow-through
• Document accuracy and version control
• Project coordination and schedule awareness
• Clear communication across teams and stakeholders
• Problem-solving and analytical thinking
• Ability to manage competing priorities
• Customer service mindset
• Accountability and ownership
• Comfort working in a fast-paced industrial, fabrication, or project-based environment
• Ability to sit and work at a computer for extended periods.
• Ability to perform repetitive keyboarding and computer-based work.
• Ability to occasionally lift, carry, and move documents, files, binders, and office materials weighing up to 25 pounds.
• Ability to communicate effectively in person, by phone, and through electronic communication.

Skills

• Microsoft Office Suite proficiency (Word, Excel, Outlook, PowerPoint)
• Document control and project coordination experience
• Organizational and time management skills
• Written and verbal communication skills
• Attention to detail and accuracy
• Project management and scheduling experience
• Communication and collaboration skills
• Problem-solving and analytical thinking
• Ability to handle multiple tasks and prioritize
• Customer service mindset
• Comfort working in a fast-paced environment

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Life and disability insurance
• Employee Assistance Program
• Professional development and training opportunities

Pay

$60,000 - $85,000 annually (dependent upon experience)

Schedule

Hybrid role, combining remote and in-office work