Project Support Administrator

We need to output HTML fragment with sections: About the role (job overview), Responsibilities, Requirements (maybe Basic Qualifications + Preferred Qualifications?), Skills (maybe Core Competencies?), Benefits, Pay, Schedule. We must only include sections that have real specific content. The posting includes: - Job Overview (first paragraph) -> we can put under

About the role

with

. - Key Responsibilities list ->

Responsibilities

with

• each bullet. - Basic Qualifications and Preferred Qualifications -> combine into Requirements? Could have

  Requirements

  with
  for qualifications. But we need to preserve all substantive info. We can separate Basic and Preferred? The instruction: Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Requirements and Qualifications separate if needed. But we should avoid thin sections. Could combine Basic and Preferred into Requirements (or Qualifications). Let's decide: Use Requirements for basic qualifications, Qualifications for preferred? Or Skills for core competencies. Let's map: - About the role: job overview paragraph. - Responsibilities: list of responsibilities. - Requirements: Basic Qualifications (high school diploma, experience, etc.) maybe also include "Working knowledge of invoicing..." etc. - Qualifications: Preferred Qualifications (experience supporting project managers, etc.) - Skills: Core Competencies list (customer service, administrative, invoice accuracy, organization, confidentiality, etc.) - Pay: The posting includes pay rate: "$23.00 - $26.00 per hour." plus note about compensation factors. That's specific content, so we include Pay section. - Benefits: The posting includes "What You Can Expect From APTIM" bullet list (work worthy, respect, flexibility, dogged determination, voice, investment). That's benefits-ish. So we can include Benefits section with those items. - Schedule: Not mentioned. No schedule info. So we omit Schedule. We must not include boilerplate like EEO, legal, etc. Remove "Watch Our Video About APTIM - In Pursuit of Better". Also remove "As of the date of this posting, a good faith estimate..." but we keep the pay range. The rest of that sentence about compensation depends on factors is maybe boilerplate but still part of pay description; we can keep it as part of Pay section? It's not boilerplate but it's generic. Might be okay to keep. However instruction: remove duplicated lines, cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The compensation factors sentence is not exactly boilerplate but could be considered generic. Might keep it as part of Pay. We must not invent or summarize away detail. Must preserve all substantive information. So we need to include all bullet points from responsibilities, qualifications, etc. Let's extract details. Job Overview paragraph: "APTIM is seeking a dependable and detail-oriented Administrative & Project Support Assistant for our Winter Garden, Florida office. This position serves as the primary front desk contact and provides administrative, project coordination, document management, and invoicing support to project managers and office staff. The ideal candidate is organized, professional, able to manage multiple priorities, and comfortable working with Microsoft Excel, Microsoft Office, Adobe Acrobat, and billing documentation." That's the overview. Responsibilities bullet list (from "Key Responsibilities"): each sentence separated by periods? Let's list: - Manage the front desk by answering and routing calls, greeting and escorting visitors, receiving deliveries, and maintaining a professional and welcoming office environment. - Monitor incoming mail, email, and correspondence. Sort, distribute, scan, file, and retrieve documents and records as needed. - Provide daily administrative support to project managers, including calendar management, meeting coordination, meeting minutes, travel arrangements, document preparation, and follow-up on routine action items. - Support project setup and ongoing administration by organizing files, maintaining records, tracking required documentation, and helping teams complete deliverables on schedule. - Assist with invoicing by gathering supporting documentation, reviewing time and expense information, maintaining billing records, preparing draft invoice materials, and routing invoices for review and approval. - Use Microsoft Excel to maintain trackers, project lists, billing logs, schedules, and administrative reports. Complete accurate data entry, basic formulas, formatting, sorting, and filtering. - Use Adobe Acrobat to create, combine, organize, edit, convert, and review PDF files, including invoice backup and project documentation. - Prepare and format correspondence, reports, memos, letters, presentations, and other business documents using Microsoft Office applications. - Maintain office supplies, coordinate with vendors, support shipping and receiving, and assist with office equipment and general operations. - Maintain business licenses, vehicle maintenance schedules, and other assigned office or project records. - Assist the Office Manager and project teams with special assignments, routine inquiries, website questions, and changing business priorities. - Protect confidential employee, client, project, and financial information. We need to keep each as

  . Some bullets have two sentences; we can keep as one

  with both sentences. Basic Qualifications list: - High school diploma or equivalent. - Additional coursework in administration, accounting, or business is preferred. - Previous experience in an administrative, front desk, clerical, project support, or invoicing role within a professional office environment. - Working knowledge of invoicing or billing processes, including supporting documentation, accuracy checks, approval routing, and recordkeeping. - Proficiency in Microsoft Office, including strong working knowledge of Excel and Word. Experience with Outlook and PowerPoint is preferred. - Experience using Adobe Acrobat to edit, combine, organize, and manage PDF files. - Strong organizational, proofreading, and time-management skills with close attention to detail and accuracy. - Professional written, verbal, and interpersonal communication skills. - Ability to prioritize multiple requests, meet deadlines, work independently, and collaborate with project managers and office staff. - Ability to learn new programs and company systems quickly and adapt to changing priorities. - Ability to operate standard office and shipping equipment, including copiers, scanners, postage equipment, UPS, FedEx, and U.S. Postal Service tools. Preferred Qualifications list: - Experience supporting project managers in environmental, engineering, construction, professional services, or another project-based organization. - Experience with project billing, invoice backup, time and expense review, purchase documentation, or accounts receivable support. - Intermediate Excel skills, including sorting, filtering, formulas, tables, and maintaining accurate trackers. - Experience with electronic document control, shared drives, records management, or project management systems. Core Competencies list: - Customer service and front desk professionalism - Administrative and project coordination - Invoice and document accuracy - Organization, follow-through, and time management - Confidentiality, adaptability, and teamwork What You Can Expect From APTIM list: - Work that is worthy of your time and talent - Respect and flexibility to live a full life at work and at home - Dogged determination to deliver for our clients and communities - A voice in making our company better - Investment into your personal and professional development Pay: "As of the date of this posting, a good faith estimate of the current pay rate for this position is $23.00 - $26.00 per hour. Compensation depends on several factors including experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM." We'll include that as

  under Pay. We must not include repeated lines like "Watch Our Video About APTIM - In Pursuit of Better". Also remove any navigation etc. Now produce HTML fragment:

  About the role

  APTIM is seeking a dependable and detail-oriented Administrative & Project Support Assistant for our Winter Garden, Florida office. This position serves as the primary front desk contact and provides administrative, project coordination, document management, and invoicing support to project managers and office staff. The ideal candidate is organized, professional, able to manage multiple priorities, and comfortable working with Microsoft Excel, Microsoft Office, Adobe Acrobat, and billing documentation.

  Responsibilities

  • Manage the front desk by answering and routing calls, greeting and escorting visitors, receiving deliveries, and maintaining a professional and welcoming office environment.
  • Monitor incoming mail, email, and correspondence. Sort, distribute, scan, file, and retrieve documents and records as needed.
  • Provide daily administrative support to project managers, including calendar management, meeting coordination, meeting minutes, travel arrangements, document preparation, and follow-up on routine action items.
  • Support project setup and ongoing administration by organizing files, maintaining records, tracking required documentation, and helping teams complete deliverables on schedule.
  • Assist with invoicing by gathering supporting documentation, reviewing time and expense information, maintaining billing records, preparing draft invoice materials, and routing invoices for review and approval.
  • Use Microsoft Excel to maintain trackers, project lists, billing logs, schedules, and administrative reports. Complete accurate data entry, basic formulas, formatting, sorting, and filtering.
  • Use Adobe Acrobat to create, combine, organize, edit, convert, and review PDF files, including invoice backup and project documentation.
  • Prepare and format correspondence, reports, memos, letters, presentations, and other business documents using Microsoft Office applications.
  • Maintain office supplies, coordinate with vendors, support shipping and receiving, and assist with office equipment and general operations.
  • Maintain business licenses, vehicle maintenance schedules, and other assigned office or project records.
  • Assist the Office Manager and project teams with special assignments, routine inquiries, website questions, and changing business priorities.
  • Protect confidential employee, client, project, and financial information.

  Requirements

  • High school diploma or equivalent.
  • Additional coursework in administration, accounting, or business is preferred.
  • Previous experience in an administrative, front desk, clerical, project support, or invoicing role within a professional office environment.
  • Working knowledge of invoicing or billing processes, including supporting documentation, accuracy checks, approval routing, and recordkeeping.
  • Proficiency in Microsoft Office, including strong working knowledge of Excel and Word. Experience with Outlook and PowerPoint is preferred.
  • Experience using Adobe Acrobat to edit, combine, organize, and manage PDF files.
  • Strong organizational, proofreading, and time-management skills with close attention to detail and accuracy.
  • Professional written, verbal, and interpersonal communication skills.
  • Ability to prioritize multiple requests, meet deadlines, work independently, and collaborate with project managers and office staff.
  • Ability to learn new programs and company systems quickly and adapt to changing priorities.
  • Ability to operate standard office and shipping equipment, including copiers, scanners, postage equipment, UPS, FedEx, and U.S. Postal Service tools.

  Qualifications

  • Experience supporting project managers in environmental, engineering, construction, professional services, or another project-based organization.
  • Experience with project billing, invoice backup, time and expense review, purchase documentation, or accounts receivable support.
  • Intermediate Excel skills, including sorting, filtering, formulas, tables, and maintaining accurate trackers.
  • Experience with electronic document control, shared drives, records management, or project management systems.

  Skills

  • Customer service and front desk professionalism
  • Administrative and project coordination
  • Invoice and document accuracy
  • Organization, follow-through, and time management
  • Confidentiality, adaptability, and teamwork

  Benefits

  • Work that is worthy of your time and talent
  • Respect and flexibility to live a full life at work and at home