Project Administrator Support

Job Description This Opportunity WSP is currently initiating a search for an in-house Project Administrator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. Join our Portland WSP Team, who are a team of dedicated professionals working to find solutions for our diverse customer base and takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts – something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision. Your Impact Support Project Managers and internal stakeholders in planning and executing projectsCoordinate document delivery, updates, filing, and implement other control systems including non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, and formatting adherence for grammar, punctuation, and spellingPreparation of Excel spreadsheets, PowerPoint presentations, and Microsoft Word documents Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanningPrepare documents & items for FedEx pick upCoordinate and document project team communicationsMaintain project contracts and documentation for sub-consultants, contractors, and vendors including routine interface with WSP’s Accounts Payable/Receivable teamsInterface with the accounting team regarding client invoicing, payments, and the monthly project billing cycleCoordinate project setup and closing as per WSP’s Project Delivery proceduresSetup and maintain budget and expenditure tracking under the guidance of Project ManagersTrack and manage compliance with requirements of quality management processes or plansVisible support resource for knowledge of WSP systems and protocols Who You Are Required Qualifications High School diploma (or equivalent), Associate’s or Bachelor’s degree preferredDemonstrated proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe softwareDemonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)Excellent organizational skills including strong written and verbal communication skillsExcellent interpersonal skills including the ability to work as a member of various teams or to work independently as requiredDemonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlinesA positive, collegial attitude and a high level of professionalism are essentialA valid driver's licenseProject a professional company image through in-person and phone interactionAbility and willingness to learn technical and business vocabularyDemonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skillsA demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlinesFlexible work schedules and able to adjust to multiple and concurrent deadlines Preferred Qualifications 5+ years of professional administrative work experience5+ years of directly related experience in the engineering consulting environment WSP Benefits: WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. Compensation: Expected Salary (all locations): $52,000 - $60,000 WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.