Project Specialist - Operations

About the role

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

Responsibilities

• Event Management: Assist in managing event services, including reservations, scheduling, planning, billing, and post-event evaluations.
• Support the development and oversight of unit budgets, coordinating with various departments to ensure all logistical aspects of events are handled efficiently, while also evaluating their success and areas for improvement.
• Collaboration: Work with other System member offices and agencies, building and maintaining strong working relationships across the Texas A&M University System through regular communication and coordination with different offices.
• Operational Support: Support the Texas A&M-Fort Worth Director of Operations with event and external relation procedure development, monitoring project timelines and communicating needs clearly, and recommending program, project, or process improvements.
• External Relations: Assist in coordinating external relations and cultivating relationships with stakeholders of Texas A&M-Fort Worth, engaging with key stakeholders to foster support and collaboration, and organizing meetings, preparing briefing materials, and ensuring that stakeholder interactions are productive and aligned with the institution's strategic goals.
• Stakeholder Management: Support the management of relationships with strategic groups and constituencies, briefing staff in advance of priority engagements and attending engagements to offer on-site support, including preparing detailed briefings, managing logistics for engagements, and providing support.
• Other duties as assigned.

Requirements

• Bachelor’s Degree or equivalent combination of education and experience.
• Three years of related experience.

Skills

• Excellent problem-solving skills.
• Strong written and verbal communication skills.
• Proven ability to provide strategic communications guidance and counsel to senior level administrators.
• Ability to collaborate successfully with internal and external teams.
• Ability to work independently and proactively.
• Attention to detail and follow through skills.
• Ability to multi-task and work cooperatively with others.

Benefits

The System Offices provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Pay

Salary $4,617.67 - $6,541.66 per month commensurate with experience.