Project Specialist

About the role

The Project Specialist manages various annual projects ranging from $1K to $1M in scope.

Essential Functions & Responsibilities

• Assess facility conditions
• Assist with capital improvement plan (CIP) budgets and recommending priority
• Develop and manage Request for Proposal (RFP) documents
• Develop scope of work
• Advertise projects publicly to be bid aligned to clients bidding and procurement procedures
• Perform contractor bid walk throughs
• Respond and document communications, request for information, and develop addendum resulting from the bid process
• Perform reference checks and other due diligence in contractor selection
• Summarize bid responses and recommend for contract selection to Facilities Director and Business Administrator
• Perform contract administration duties including verifying certificates of insurance
• Schedule work to least impact operations with internal customers as well as contractor(s)
• Ensure contractor is aware of all internal policies, emergency procedures, and safe work practices
• Perform regular job meetings
• Inspect quality of work as compared to contractual obligations
• Approve and submit invoices for contractor payment according to contract terms and conditions
• Manage punchlist and warranty issues that may arise after project close out
• Maintain effective ongoing customer, contractor, and community relations

Requirements

• Five years construction supervision or project management experience preferred
• Current knowledge of procedures and practices
• Excellent verbal and written communication skills
• Demonstrates experience with MS Office (excel, word, etc…)
• The ability to interact effectively at all levels
• Four year degree preferred or relevant licenses/certifications
• The willingness to perform all assigned tasks within their ability

Working Conditions & Physical Requirements

Employee must possess the necessary physical stamina to perform all required functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.