Project Proposal Coordinator

GENERAL JOB SUMMARY

We are seeking a highly motivated project proposal coordinator to support Kratos SRE, Inc. in Crane, Indiana. The selected candidate will serve as a key resource in managing proposal development activities and coordinating project documentation efforts. This role is integral for organizing, tracking, and completing proposal-specific deliverables while ensuring compliance with organizational standards and customer requirements. The project proposal coordinator will work closely with subject matter experts (SMEs), engineers, business development teams, and program managers to ensure proposals are accurately developed, well-organized, and submitted on time.

ESSENTIAL JOB FUNCTIONS

• Career Development and Support
• Develop and maintain proposal templates, outlines, and content libraries
• Compile and format proposal sections, including executive summaries, technical volumes, and cost volumes
• Capture and format graphics, charts, tables, and other visual elements to enhance proposal quality
• Maintain a library of boilerplate content, past performance examples, and reusable materials
• Collaboration and Communication
• Collaborate with SMEs, technical staff, and business development teams to gather information and ensure accurate content development
• Support coordination across multiple contributors, including subcontractors and teaming partners
• Communicate effectively with stakeholders at all levels of the organization
• Handle sensitive and proprietary information in accordance with company and government security standards
• Quality Assurance
• Review proposals for completeness, accuracy, and compliance with solicitation requirements
• Ensure all proposal volumes meet page limits, formatting requirements, and submission guidelines
• Conduct final quality checks before proposal submission
• Support post-submission activities, including debrief analysis and lessons learned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Travel Up to 10%
• Technical Skills And Professional Attributes
• Strong written and verbal communication skills
• Excellent organizational and project management skills with ability to manage multiple concurrent proposals
• Exceptional attention to detail and ability to work under tight deadlines
• Proficiency with Microsoft Office Suite, especially Word, Excel, PowerPoint, and SharePoint, and Adobe suite
• Experience with proposal management tools and collaboration platforms (e.g., Microsoft Teams, SharePoint, or specialized proposal software)
• Strong interpersonal skills for effective collaboration with cross-functional teams
• Ability to remain calm and focused in high-pressure, deadline-driven environments
• Customer service-oriented mindset with ability to support diverse stakeholders
• Proactive problem-solver with strong analytical skills

EXPERIENCE AND EDUCATION

• Education: Required: Bachelor's degree in English, Communications, Business Administration, Technical Writing, Project Management, or a related discipline; equivalent experience considered
• Experience Required: Minimum of 2–3 years of experience in proposal coordination, project coordination, or related roles
• Demonstrated experience managing documentation in a deadline-driven environment
• Strong understanding of proposal development processes and best practices
• Experience with document configuration management and version control
• Proven ability to coordinate multiple stakeholders and deliverables simultaneously
• Familiarity with government contracting or proposal compliance requirements (if applicable to your industry)

PAY TRANSPARENCY

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.