Proposal Coordinator

About the role

The Proposal Coordinator reports to the and supports the efforts of the Austin Industrial Marketing and Business Development Department. This position will promote a positive image of Austin Industrial and work in a team atmosphere. Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial. Austin Industrial, Inc. delivers premier maintenance, construction, and soft craft services to the nation’s leading producers of oil, gas & chemicals; energy; and manufactured goods. As a merit shop, employee-owned company that self-performs more than 95% of a typical project scope, we pride ourselves on helping our customers maximize their return on investment.

Responsibilities

• Assist in company’s qualifications/proposal submission efforts
• Responsible for printing and production of company or market segment pieces
• Responsible for the printing and production of industry award submittals as necessary to further promote company achievements and gain additional industry recognition
• Review RFP/RFI/RFQ documents and assist with requirements checklists for client submissions
• Assist with review and quality control of proposal and RFI materials
• Assemble and prepare proposals for submission
• Produces and digitally files marketing information – resumes, experience listings, and project descriptions
• Responsible for the production and digital filing of a wide variety of material used in marketing/ business development activity such as graphics, printed brochures, publications, digital images, displays, etc.
• Other administrative duties as required (typing, filing, copying, scanning, expense report preparation, supply ordering, binding of proposals, etc.)
• Plan and execute regional company events and conference participation
• Assist in the development of related targeted customer-facing marketing collateral including brochures, project profiles, presentations, advertisements, invitations, pitches and proposals
• Manage event applications and show forms, track deadlines, and assist with internal and external event related communications
• Manage collateral, apparel, promotional and marketing property inventory
• Track and identify award opportunities and coordinate with appropriate departments on submittals
• Performs other related duties to support special marketing, communications, and business development activities