Proposal Coordinator

Westwood Professional Services · Fort Worth, TX · 1 mo ago

OTHRFull-time

About the role

Westwood Professional Services, Inc. is seeking a Proposal Coordinator for its Dallas, TX or Fort Worth office. In this role you will manage the end‑to‑end preparation and production of proposals, Statements of Qualifications (SOQ), and Requests for Qualifications (RFQ). You will collaborate closely with Project Managers, engineers, and subject‑matter experts to craft compelling, compliant, and competitive submissions that showcase Westwood’s capabilities.

Responsibilities

SOQ/RFQ Analysis – Dissect bid requirements and identify exact client specifications, deadlines, and compliance rules.
Content Collaboration – Partner with Project Managers, engineers, sub‑consultants, and subject‑matter experts to draft, refine, and compile technical narratives, executive summaries, and scope details.
Proposal Production – Format and create graphics, assist with technical writing, editing, and proofreading to ensure consistency and brand alignment.
Schedule Management – Enforce strict timelines and milestones to guarantee final submissions are accurate and on time.
Database Maintenance – Update CRM systems, track ongoing proposal efforts, and maintain libraries of past project profiles, resumes, and boilerplate information.
Procurement Initiatives – Refresh pursuit materials and templates, engage with professional organizations, and design graphic presentation materials, pitch slide decks, and leave‑behind documents for client short‑list interviews.

Required Skills

Proficiency in Adobe Creative Suite, especially Adobe InDesign.
Experience with database systems, preferably Vantagepoint (Deltek).
Exceptional organizational skills and the ability to manage multiple tasks and deadlines.
Skills in document layout, creating diagrams, and proposal graphic design with an eagerness to learn new technologies and techniques.
A keen eye for detail and a commitment to maintaining brand consistency across all proposal materials.
Strong foundational writing and grammar skills; ability to read, analyze, and dissect complex SOQs/RFQs to ensure strict compliance with client and regulatory requirements.
Independence and self‑motivation with minimal need for supervision; thrives under strict deadlines.
Willingness to understand all markets and services provided by Westwood.

Required Education & Experience

Bachelor’s degree in Business, Communications, Journalism, Marketing, Graphic Design, or a related field.
2–5 years of relevant experience.

Schedule

Full‑time, in‑office position located in Dallas, TX or Fort Worth, TX.

About Westwood Professional Services, Inc.

Westwood’s purpose is to create a better world for people through its work—transforming the energy grid, designing resilient infrastructure, and developing thriving communities. With over 50 years of experience and a legacy of innovation, Westwood leads in the AEC industry, delivering solutions that prioritize safety, sustainability, and operational excellence. The firm values relationships, innovation, dedication, initiative, and growth, fostering a collaborative “One Team” culture. Recognized in 2025 as #77 on the ENR Top 500 Design Firms and ranked among the top firms for solar, battery storage, and wind, Westwood is deeply invested in the communities it serves and committed to diversity and equal employment opportunity.