Proposal Coordinator

About the Role

Anchor QEA is seeking a detail‑oriented Proposal Coordinator to join the service‑oriented, collaborative Client Experience Team. In this regular full‑time position you will support Proposal Managers and business development leaders in developing high‑quality proposals and statements of qualification, gathering, organizing, refining, and finalizing content to ensure each submittal is accurate, responsive, brand‑consistent, and delivered on time. The role is based in Seattle, WA; Irvine, CA; or any local Anchor QEA office.

Responsibilities

• Assist with preparing proposal outlines, templates, and formats that respond to client requirements and evaluation criteria.
• Develop and maintain proposal schedules, track assignments, and support multiple concurrent deadlines under the direction of Proposal Managers.
• Coordinate with proposal teams to gather required information and incorporate pursuit messaging, content, and graphics.
• Prepare and refine proposal content, including tailored resumes, standard company information, project descriptions, forms, and other marketing collateral as needed.
• Format, proofread, and perform quality‑control reviews of proposal documents for accuracy, consistency, compliance, and brand alignment.
• Coordinate document production, submission requirements, file organization, and proposal closeout activities.
• Maintain and update proposal content, resumes, project descriptions, and opportunity information within company systems and databases.
• Support company‑wide business development efforts as needed.

Qualifications

• Proficiency in MS Word, PowerPoint, OneDrive, and Adobe PDF and InDesign.
• Working knowledge of A/E/C industry marketing fundamentals, terminology, and proposal processes.
• Exceptional attention to detail with a strong eye for formatting consistency and the ability to quality‑check large volumes of data, documents, and compliance checklists while managing competing deadlines.
• Strong time‑management and organizational skills; ability to prioritize multiple tasks with competing deadlines.
• Ability to support interview preparation by coordinating materials, presentations, schedules, and team logistics.
• Working knowledge of company brand implementation and QA/QC processes.
• Adobe Creative Suite (InDesign) experience, copyediting experience, and knowledge of database concepts (desired).
• Experience supporting SF330 submittals and familiarity with the federal procurement process (preferred).
• Unanet (formerly Cosential) CRM experience (preferred).
• Must be detail‑oriented, team‑oriented, flexible, reliable, and highly responsive to internal clients and other members of the Client Experience team.
• Bachelor’s degree with 2–3 years of relevant A/E/C experience required.

Pay

Salary Range: $80,919 – $90,022 annually. Additional bonus opportunities may include Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer‑reviewed Publication Bonus, and Employee Referral Bonus.

Benefits

• Healthcare: Medical, dental, vision, basic life and AD&D insurance.
• Paid Company and Floating Holidays: 7 paid company holidays and 2 floating holidays annually.
• Vacation: 2 weeks accrued paid vacation based on length of service (may vary by level).
• Sick and Safe Time: 80 hours annually.
• Retirement Plan: 401(k) with employer match.
• Further benefits information: https://anchorqea.com/careers/benefits/