Project Operations Coordinator

Responsibilities

• Project Coordination
• Manage project workflow from sales approval through completion
• Clock project scheduling (including project readiness and deposit collection)
• Communicate project details/updates between sales, customers, and field teams
• Track project progress and identify potential coordination issues
• Verify materials lists and delivery times to support project staging
• Site visitation to ensure quality outcomes, customer satisfaction, and positive team morale
• Project Administration
• Review technician paperwork and job documentation
• Maintain technician timesheets related to projects
• Ensure project documentation is complete and organized
• Aid in project closeout and coordination with billing
• Purchasing
• Order materials, venting, equipment, and specialty components
• Coordinate with vendors and suppliers
• Track purchase orders and delivery timelines
• Verify order accuracy and maintain purchasing documentation
• Safety Program Coordination
• Maintain company safety documentation and records, including incident reports and OSHA logs
• Coordinate safety meetings, training sessions, and toolbox talks
• Track technician safety certifications and training requirements
• Maintain safety documentation such as SDS binders and equipment records
• Aid in incident documentation and coordination with safety consultants when needed

Requirements

• Minimum 2 years of experience in project coordination, project management, construction operations, field service operations, or a similar role
• Experience coordinating multiple active projects involving scheduling, materials, subcontractors, field crews, or customers
• Strong organizational skills with the ability to manage competing priorities and deadlines
• Comfortable communicating with customers, vendors, technicians, and management
• Proficient with business software, project tracking systems, and Microsoft Office or Google Workspace

Qualifications

• Construction, home services, remodeling, HVAC, roofing, chimney, fireplace, masonry, plumbing, electrical, or related industry experience preferred
• Experience with purchasing, inventory coordination, or material procurement preferred
• Experience supporting safety programs, OSHA documentation, or compliance initiatives preferred

Benefits

• Opportunity to work with a local, family-owned business with over 35 years of experience
• Chimney Cricket is committed to safety and excellence in all aspects of our work
• We offer a supportive and collaborative work environment

Pay

• Competitive salary based on experience and qualifications

Schedule

• Full-time position with flexible hours to accommodate project needs