Project Operations Administrator | Herndon, VA | Bohler

About the role

Bohler’s Herndon, VA office is seeking a Project Operations Administrator who supports financial and project workflows for land development projects across Mid-Atlantic offices.

Responsibilities

• Own the day-to-day management of project data in Vantagepoint and Birdview, supporting projects from initial setup through execution
• Keep project records up to date by managing firm, contact, and opportunity information with a high level of accuracy
• Maintain contract and financial data in Vantagepoint and Birdview, including budgets, addendums, and overall project status
• Support contract execution by processing required forms and ensuring updates are reflected in project systems
• Track and manage change orders and budget updates to keep project information accurate and aligned
• Monitor contract progress and document status, helping ensure timely execution and visibility across teams
• Partner with Project Managers and Senior Project Managers to review project status and ensure information is current
• Provide regular updates to team leadership on contract status, risks, and potential issues
• Maintain organized project documentation and ensure compliance with company policies and standards

Qualifications

• A high school diploma or GED
• An associate or bachelor’s degree preferred
• Experience with accounts payable, invoicing, or financial processing
• Strong analytical and problem-solving skills
• A high attention to detail and accuracy in data entry and tracking
• Proficiency with Microsoft Office, especially Excel
• Strong communication and organizational skills
• Experience in civil engineering, land development, or professional services environments preferred

What We Offer

• A collaborative, team-first environment where your contributions directly impact project success
• Exposure to project operations and financial workflows within a professional services firm
• Opportunities for growth through mentorship, training, and hands-on experience
• A flexible and supportive workplace focused on development and long-term success

Compensation and Benefits

• Competitive compensation
• A comprehensive benefits package including:
• Medical, Dental, and Vision Insurance
• 401(k) match of 1:1 up to 6%
• Paid time off and holidays
• Bi-annual performance bonuses and annual salary reviews/adjustments
• Office and company-wide events
• Wellness programs, paid maternity/paternity leave, bereavement leave, life insurance, and more

Work Authorization

Applicants must have current authorization to work in the United States.

Equal Opportunity Statement

Bahler is an equal opportunity employer. All qualified applicants are considered for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected by law.