Project Manager (Short-Term Contract)

About the role

We are seeking a Project Manager to join our Project Services team in San Diego on a short-term, 4-month contract. This role is embedded within our bioanalytical technology teams, providing project support across all phases of client services. You’ll experience a broad range of responsibilities spanning study administration, client communications, revenue recognition, and ensuring on-time delivery of project milestones. The role exists to provide structure and efficiency to our team of scientists, enabling us to focus on delivering premier bioanalytical services for life-changing therapeutics.

Responsibilities

• Partner with internal and external stakeholders to define and monitor project timelines
• Ensure that projects remain on schedule and appropriately resourced
• Track project samples received, tested, and reported
• Maintain accurate study records including documentation received and discrepancy/reconciliation activities
• Coordinate with Central Lab and/or Data Analytic group for Data Transfer Agreement setup and file transfer
• Track Long Term Stability Timepoints
• Ensure great customer experience
• Maintain strong working relationships and open communications with all departments, including Quality Control, Quality Assurance, and Sample Management
• Prepare Sample Analysis worklists
• Support Sample Analysis Plan generation
• Support Quality review data submission
• Manage resource planning and project database systems
• Support Business Unit lead time management
• Manage revenue recognition activities for sponsor projects supported
• Proactively identify contract amendments required
• Support team scheduling
• Manage Client Specific Metrics and Tracking
• Support Operational Excellence Metrics
• Adhere to safety and compliance requirements

Qualifications

• Bachelor’s degree in life science, business administration, or related field with at least four (4) years’ experience in biotechnology project management or a related field; or
• Master’s degree in life science, business administration, or related field with at least two (2) years’ experience in biotechnology project management or a related field
• Knowledge of science and relevant industry regulations
• Proficient in project management software (Smartsheet preferred)
• Experience working in a GxP environment preferred
• Familiarity with NetSuite

Skills

• Excellent oral and written communication skills
• High proficiency in Microsoft Office (Word, Excel, Outlook)
• Acute attention to detail
• Ability to coordinate multiple projects/tasks while delivering high-quality results under time constraints
• Strong organizational and project administration skills
• Ability to interact successfully with key internal stakeholders and clients

Schedule

• Full-time, 40 hours per week
• 4-month contract position
• Occasional weekend, holiday, and evening work required

Working Environment

• Primarily office environment
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets

Physical Demands

• Ability to work in an upright and/or stationary position for up to eight (8) hours per day
• Repetitive hand movement with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
• Occasional mobility, crouching, stooping, bending, and twisting of upper body and neck
• Light to moderate lifting and carrying (or otherwise moving) objects, including office supplies and laptop computer, with a maximum lift of 20 pounds
• Ability to access and use a variety of computer software
• Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information presented through spoken words
• Frequent interaction with others to obtain or relate information to diverse groups
• Works independently with little guidance or reliance on oral or written instructions; plans work schedules to meet goals
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability
• Ability to perform under stress and multi-task
• Regular and consistent attendance

Benefits

• Medical Insurance (HDHP with HSA; PPO)
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (medical; dependent care)
• Short Term Disability | Long Term Disability
• Life Insurance
• Paid Time Off (4 weeks per year)
• Parental Leave
• Paid Holidays (9 scheduled; 5 floating)
• 401k with Employer Match
• Employee Referral Program