Project Manager, Mechanical Procurement

About the role

We are seeking a Project Manager (Mechanical Procurement) at Clayco. Clayco is a full-service real estate development firm with over $7.6 billion in annual revenue, specializing in industrial, commercial, institutional, and residential projects.

Responsibilities

• Develop and execute project-specific mechanical procurement strategies from award to closeout, aligned to schedule, budget, and project standards.
• Lead vendor sourcing, qualification, and negotiations; establish and maintain relationships with OEMs, reps, distributors, fabricators, and service partners.
• Manage contracts/purchase orders for mechanical scopes (equipment, materials, services); track compliance to terms, insurance, and deliverables.
• Cook up the submittal process (equipment, specialties, controls, startup requirements), including review cycles and release milestones.
• Own order management and expediting: monitor lead times, manufacturing progress, FATs (when applicable), shipping, storage, and just-in-time deliveries.
• Drive coordination with field teams on access, rigging/setting plans, sequencing, and site constraints; resolve delivery and installation conflicts early.
• Evaluate changes, price change orders, document scope, and coordinate approvals with vendors and the project team.
• Approve invoices as required; verify received quantities, freight, tax, and alignment to progress/billing terms.
• Aid in closing out the project: warranties, O&M manuals, as-built documentation handoff inputs, spare parts, training/startup documentation, and final supplier reconciliation.
• Aid in seeking, exploring, and securing new revenue and procurement opportunities across the mechanical supply base (volume agreements, preferred vendors).

Requirements

• Strong knowledge of mechanical construction and HVAC systems/equipment; able to interpret plans/specs and manage procurement deliverables end-to-end.
• 5+ years of procurement experience preferred with demonstrated success managing buyout through closeout; strong mechanical/HVAC background required.
• Pristine communication and documentation skills; proficiency with Excel and common PM/procurement platforms.
• Experience supporting large-scale commercial/industrial projects and major HVAC equipment procurement (AHUs, RTUs, chillers, boilers, pumps, BAS/controls) preferred.
• Experience building or administering volume purchasing agreements / preferred supplier programs preferred.

Qualifications

Some things you should know: Travel will be required. No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast!

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Pay

The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Schedule

No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast!