Project Manager- Facilities Operations

About the role

Build the future of a campus that serves and inspires. At Indian River State College, this role offers the opportunity to shape the physical spaces where students learn, grow, and succeed.

Responsibilities

• Serves as the primary administrative contact for Facilities and funding related topics, Facilities State Reporting;
• Develops and maintains Capital Improvement Plan for annual submissions to Educational Plant Survey and FDOE;
• Assist with permitting, inspections, and enforcement of construction, alterations, repairs, and demolitions to ensure compliance with the Florida Building Code and other regulations;
• Provide technical expertise in engineering, architecture, and construction, identifying and resolving complex issues with safe, efficient, and cost-effective solutions;
• Develops and delivers research-based analysis, reports, and presentations to support key initiatives and facilitate stakeholder buy-in;
• Works as college point of contact with Florida College System Risk Management Consortium (FCSRMC);
• Support the Associate Vice President in managing consultants, reviewing project plans and specifications, and ensuring engineering and architectural standards are met;
• Manage complex external funding reporting and expense management;
• Schedule and attend design reviews, pre-bid conferences, bidding processes, pre-construction meetings, construction scheduling meetings;
• Select and evaluate architectural, engineering, and construction consultants, preparing recommendations;
• Serve as the primary internal and external point of contact, coordinating communication and updates across all projects;
• Identify new opportunities, develop business cases, conduct due diligence/analysis, synthesize conclusions, and drive project management tactics through implementation;
• Afford construction-related functions into the College’s emergency management plan, including hurricane preparedness, flood response, and infrastructure security;
• Analyze and synthesize situations and data; identify problems; and provide meaningful decision-making solutions;
• Oversee the continuous improvement and effectiveness of the Department’s project management methodology related to deferred maintenance;
• Maintain and update GIS databases, stormwater/utility maps, and CAD archives of College buildings and facilities;
• Compile and maintain regular status reports for ongoing and upcoming projects;
• Excellent technical communication skills - both oral and written - to support interaction with varying levels of IRSC employees, consultants, contractors, local and State officials, and external agencies from diverse socio-economic backgrounds;
• Complete all other duties and responsibilities as assigned.

Qualifications, Knowledge and Skill Requirements

• Bachelor’s degree; three (3) years of related work experience in organization, project management, construction management, financial, or performance analysis; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job;
• Project management certification preferred;
• Valid Florida driver’s license;
• Knowledge of project management and project management tools;
• Skills in working with Microsoft Office and Windows based applications including ERP systems;
• Ability to utilize current computer technology and industry-standard software (e.g., Autodesk software suite, Bluebeam, Procore) to access data, maintain records, generate and present reports, and competently develop and review advanced computer modeling results and CADD generated information;
• Experience in supervising subordinates, consultants, contractors, and other staff in the planning, design, and construction of capital improvement projects including preparation of preliminary and final engineering designs and construction plans, cost estimates, bid specifications, and engineering reports;
• Thorough knowledge of construction processes, procedures, materials, methods, and equipment;
• Thorough knowledge of construction inspection methods, change orders, review and processing of pay requests;
• Ability to identify or make changes to projects as needed in response to unanticipated events that may affect the success of the project;
• Ability to conduct planning and design meetings, pre-bid meetings, pre-construction meetings, construction progress meetings, and inspections;
• Ability to understand planning studies and to analyze information and formulate substantive recommendations based upon such studies;
• Monitor construction schedules for expenditures and timeliness, as well as, compliance with capital projects budget.

Physical Demands

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

Additional Expectations

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an "at-will" basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice. Classification Staff Supervisory Yes FLSA Exempt Yes