Project Manager, Contracts & Operations

Position Overview

The Project Manager, Contracts & Operations supports the entire LT team by managing cross-functional projects and administering LT's contracting process. This role blends project management with contract administration, guiding colleagues on responsibilities related to project and contract deliverables, compliance, and reporting.

Key Responsibilities

• Lead and coordinate cross-functional projects within Lupus Therapeutics, including developing proposals, project plans, SOW execution, timelines, and tracking deliverables and revenue/invoicing.
• Track project budgets, milestones, and risks; provide regular status updates to the Director of Clinical Operations and the Senior Director of Patient Engagement and Education.
• Use software tools (Asana, Claude AI, O365, and more) to drive greater team integration, collaboration, and efficiency through technology.
• Prepare, track and route contracts and agreements (e.g., partner/vendor agreements, study site agreements, grant agreements, Confidential Disclosure Agreements, budget proposals/agreements) on behalf of LT in accordance with organizational policies.
• Create and maintain templates to standardize and streamline the contracting and project management process, including reporting and budget templates.
• Schedule, create agendas for, and lead various contract-related meetings with vendors, partners, and site staff, to keep projects on track and monitor contract compliance/reporting.
• Provide guidance to colleagues responsible for managing contract deliverables and adherence.
• Liaise with outside counsel on contracts requiring legal review or negotiation, coordinating turnaround times, tracking redlines, and keeping internal stakeholders informed of status.
• Support LT and LRA colleagues with generation, tracking and reconciliation of invoices and accruals according to contract milestones and project budgets.
• Serve as the primary point of contact for contract representatives from partners, sites, and vendors, and establish and maintain excellent working relationships to ensure the contracting process is smooth, efficient, and timely.
• Ensure all contract documentation is complete, accurate, and up to date, and inform internal and external stakeholders of the status of contracts.
• Flag and escalate any contract issues or disputes to outside counsel and internal leadership, and coordinate the internal response to any resulting legal input.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Minimum of 5 years of experience in project management and/or contract administration.
• Experience with contract management systems and software (e.g., Asana, Claude AI).
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams.
• Ability to manage budgets, track milestones, and identify and mitigate risks.
• Experience with Microsoft Office Suite, particularly Excel and PowerPoint.

Skills

• Project Management
• Contract Administration
• Software Tools (Asana, Claude AI, O365)
• Communication and Interpersonal Skills
• Organizational Skills
• Financial Management

Benefits

• Hybrid (NYC) or Remote Work
• Competitive Salary Range: $75,000 - $85,000

Pay

• $75,000 - $85,000

Schedule

• Hybrid (NYC) or Remote