Project Management Specialist

About the role

We are Lenovo. We do what we say. We own what we do. We WOW our customers. Lenovo is a US$83 billion revenue global technology powerhouse, ranked #153 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY). This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Position Summary

The Project Management Specialist provides project governance and portfolio management support for the Chief Security Office (CSO) and Chief AI Office (CAIO). This role helps establish and maintain a centralized Project Management Office (PMO) by supporting project intake, governance processes, portfolio reporting, and executive visibility across security and AI initiatives. The Project Management Specialist partners with program managers and leadership to ensure projects align with strategic objectives, maintain consistent reporting standards, and provide timely insights into project health, risks, dependencies, and resource utilization.

Responsibilities

• Support the establishment, maintenance, and continuous improvement of the CSO CAIO Project Management Office (PMO).
• Maintain and administer the PMO tool in Smartsheet, ensuring data accuracy and portfolio visibility.
• Coordinate project intake processes, including intake forms, project identifiers, evaluation criteria, and governance workflows.
• Provide guidance and support to program managers on project management methodology, reporting standards, and deliverables.
• Ensure projects align with organizational priorities and strategic objectives.
• Develop and maintain executive dashboards, portfolio health reports, KPI reporting, and operational briefings.
• Automate project notifications, status updates, and reporting workflows where appropriate.
• Monitor project progress, risks, dependencies, resource utilization, and key milestones across the portfolio.
• Enforce monthly project reporting cadence and track compliance with PMO governance requirements.
• Identify and escalate cross-functional risks, issues, and decisions while tracking mitigation actions and resolutions.
• Collaborate with CSO CAIO leadership, program managers, and cross-functional teams to support project execution and portfolio governance.

Qualifications

Basic Qualifications:

• Bachelor's degree in Business, Project Management, Management, or a related field.
• 5+ years of experience in project coordination, project management, PMO support, or portfolio