Project Management Coordinator

About Company

Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.

Job Summary

The Project Management Coordinator assists the Project Management function in Research and Development (R&D) in all phases of a project, from planning, execution, and through the end of the project. Develops work plans, tracks progress and delivers status reports. Assists in the coordination, planning, organizing of materials and human resources to ensure the successful completion of assigned medical device projects. Ensures projects meet established goals and deadlines.

Responsibilities

• Assist and participate in R&D and cross functional team meetings related to projects; document meeting minutes; prepare and/or edit meeting minutes, presentations and tables; coordinate processes to complete projects deliverables across functional areas including but not limited to: Marketing, Quality & Regulatory Affairs, Purchasing and Operations.
• Maintain document control and database, file all project related documents whether in hard copy or electronic format.
• Create and process documentation to release items into the company’s Engineering Change Control database (ECN); interface with the Document Control department regarding related documents.
• Coordinate with functional management to document the appropriate allocation of human resources based on project needs and scheduling.
• Assist management in developing a comprehensive workflow process for the Project Management Department.
• Develop and review project status/reports with management.
• Work with the Sr. Manager of Project Management to maintain scope, materials, and other job details as required.
• Work with project teams to understand and assist with tracking all work, tasks, and project assignments to completion; escalate any project related issues, such as scheduling and/or urgent requests as appropriate.
• Track and monitor project activities and team communication regularly to ensure all schedules run smoothly and all jobs are completed as expected.
• Report project(s) status on a regular basis to corresponding departments and communicate updates with management.
• Analyze problems and formulate plans to overcome challenges and to get work done quickly with a high degree of quality; make sound and logical decisions and choose the appropriate courses of action based on the parameters of the situation at hand and use continual improvement problem solving skills.
• Understand Mizuho OSI’s business objectives and the relationship between the Department and those objectives; to support and follow the Corporate Vision, Mission & Values Statements, to maintain the services and quality levels set by Mizuho OSI, and to continually enable Mizuho OSI to be a great place to work.
• Understand, follow and support Mizuho OS