Project Management Administrator (supporting NASA)

Key Responsibilities

• Schedule and coordinate project meetings, prepare agendas, record meeting minutes, and track action items to ensure team accountability.
• Draft, update, and maintain project documentation, including risk registers, issue logs, and project status reports for stakeholders.
• Aid in budget monitoring by processing purchase orders, reviewing vendor quotes, tracking invoices, and predicting future project costs.
• Assist in resource coordination, such as onboarding new team members, ordering necessary equipment/resources, maintaining vendor or contractor contact lists, and processing badging requests.
• Maintain project timelines and milestones, follow up with cross-functional teams on deliverables, and ensure compliance with company or industry standards.
• Identify bottlenecks in current administrative processes and propose technological or workflow solutions to improve overall efficiency.

Qualifications & Requirements

• Education: Bachelor’s degree in business administration, Project Management, Communications, or a related field (or equivalent combination of education and experience).
• Experience: 2–4 years of proven experience in administrative support, project coordination, or a related project support role.
• Software Proficiency: Advanced working knowledge of MS Office Suite (Word, Excel, PowerPoint, SharePoint) and virtual meeting platforms (MS Teams).