Project Folder Coordinator - Indianapolis, IN

About the Role

Do you enjoy coordinating multiple projects, maintain accurate records, and collaborating with teams to ensure successful project execution? At Kirby Risk, we are committed to helping our customers succeed through outstanding service, innovative solutions and strong partnerships.

What You’ll Do

As a Project Folder Coordinator, you’ll play a key role in supporting our Project Management team and ensuring project information is accurate and accessible. You’ll:

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
• Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
• Provide timely project status updates and reporting to account managers, inside sales teams, and management
• Identify and report upcoming project opportunities through resources such as Dodge Reports
• Collaborate across departments to ensure customer needs are met and projects remain on schedule
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

What Makes You a Great Fit

• College-level coursework or equivalent work experience
• 2+ years of experience in electrical products sales, project coordination, or a related field
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent attention to detail and commitment to accuracy
• Strong interpersonal, written, verbal, and customer service skills
• Professional phone etiquette and the ability to communicate effectively with a variety of audiences
• Proficiency with Microsoft Office and the ability to learn new business software and systems
• A collaborative, team-oriented mindset with a passion for continuous learning and improvement

What to Expect in This Role

• Primarily onsite, indoors, in an office environment utilizing standard office equipment
• Fast-paced, collaborative work environment supporting multiple projects and stakeholders
• Ability to perform essential functions of this onsite role in a work environment with a variation of noise levels to include moderate noise due machinery, heavy equipment, moving motorized vehicles, alarms, vibration, and general conversations
• Occasional travel may be required for training or visits to customer and Kirby Risk locations

Schedule

Monday–Friday, regular business hours

Why Kirby Risk?

Founded in 1926, Kirby Risk is a trusted leader in electrical supply, manufacturing, and mechanical solutions. Our culture is built on hard-working, engaged people who treat each other—and our customers—with respect and urgency. When you join Kirby Risk, you’re not just taking a job—you’re joining a company where you can build a career.

Benefits That Work For You

We provide a complete package designed to support your health, career, and future:

• Medical, RX, Dental, and Vision insurance
• Life insurance & Employee Assistance Programs
• Tuition reimbursement & on-the-job training
• 401(k) with company match & Profit Sharing
• Paid Time Off (PTO)